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Req #: 248331

Department: CENTER FOR AN INFORMED PUBLIC

Appointing Department Web Address: https://ischool.uw.edu/

Job Location Detail: This is a hybrid position with an expectation to work on-site at the UW Seattle campus at least two days per week; the remaining days may be worked remotely, with supervisor approval.

Posting Date: 07/30/2025

Closing Info:

Closes On 08/06/2025

Salary: $5,090 - $7,634 per month

Limited Recruitment: **Open to UW Employees only**

Shift: First Shift

Notes:

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230119\_a11y.pdf)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Center for an Informed Public has an outstanding opportunity for a Center for Informed Public (CIP) Program Operations Analyst.

The Program Operations Analyst at the University of Washington's Center for an Informed Public (CIP) plays a critical role in developing and maintaining the infrastructure that supports the center's capacity-building efforts, including programs such as Community Fellows and MisinfoDay, with a focus on strategic planning, program evaluation, documentation, and budgeting. Reporting to the CIP's Director of Strategy & Operations, this position designs systems and processes for tracking progress toward program outcomes, manages budgets and resources, creates program outreach materials, and ensures program continuity and quality. The position requires a detail-oriented professional who can build the operational backbone for the center's public-facing programs, analyze program effectiveness, and develop standardized documentation frameworks. This role works to create scalable systems that support the CIP's mission of resisting strategic misinformation, promoting an informed society, and strengthening democratic discourse.

Budget & Resource Management (30%)

+ Support annual strategic planning for CIP programs, supporting long-term sustainability and alignment with the CIP’s mission.

+ Inform the creation of and manage program-specific budgets under the supervision of the Director of Strategy & Operations, tracking expenses and maintaining financial documentation.

+ Maintain resource inventories and coordinate equipment and supply purchases.

+ Support the development of funding proposals by drafting narratives, designing budgets, and crafting evaluation plans that outline grant deliverables.

+ Develop systems for efficient resource management across multiple programs, including resource allocation based on historical data and projected needs.

+ Ensure financial compliance with university policies and procedures. **Program Support & Continuity (20%)**

+ Design and manage the application processes for programs and fellowships, outlining criteria for candidate selection, supporting candidates as they submit applications, and coordinating committee review of applications.

+ Develop onboarding materials and host onboarding events as needed for new program staff and volunteers to help them build familiarity with CIP capacity-building efforts.

+ Assist with contingency planning for program activities, including scenario planning for potential program disruptions and development of backup plans.

+ Define and implement quality assurance processes that ensure programs align with CIP goals, values, and standards.

+ Coordinate with other iSchool departments as necessary to ensure CIP program success. **Monitoring & Evaluation (20%)**

+ Design and implement comprehensive evaluation systems including pre/post surveys and assessment tools.

+ Collaborate with the Director of Strategy & Operations to develop and maintain monitoring dashboards that track performance data for all CIP capacity-building efforts.

+ Analyze program outputs and outcomes, identifying trends and patterns in program data to inform strategic improvements.

+ Synthesize evaluation findings for annual reports and communications to stakeholders and funders.

+ Lead post-program debriefs and document lessons learned for continuous improvement. **Program Infrastructure (15%)**

+ Design and develop standardized documentation frameworks and templates to support consistent program delivery.

+ Create and maintain program resource libraries and knowledge management systems.

+ Create scalable processes that enable program growth and replication, and document standard operating procedures.

+ Design systems for efficient information sharing across CIP teams and programs. **Program Communications (10%)**

+ Create program documentation for various audiences (internal, external, funders), including website content.

+ Collaborate with the Assistant Director of Strategic Communications and Education & Engagement Manager to inform the CIP’s broader communication strategy & prepare marketing materials to promote programs within the University and to external partners.

+ Contribute to the development of content for digital communication channels, including social media and blog posts. **Other Duties (5%)**

+ Attend and participate in team, committee, workgroup, iSchool, and/or University meetings to contribute to effective communication and collaboration.

+ Participate in and support team, iSchool, and University events, initiatives, and activities as needed.

+ Engage in ongoing professional development opportunities to remain current on industry standards, emerging trends, and technological advancements. **Minimum Qualifications:**

+ Bachelor's Degree and 2-years experience in business administration, information management, education, library science, or similar. (Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.) **Desired Experience:**

+ Prior work experience in higher education.

+ Experience with project management methodologies and tools.

+ Experience with data visualization and dashboard development.

+ Knowledge of program evaluation methodologies.

+ Experience with budget management in a university setting. **Working Conditions:**

+ This is a hybrid position with an expectation to work on-site at the UW Seattle campus at least two days per week; the remaining days may be worked remotely, with supervisor approval.

+ Occasional local travel within the Seattle area for meetings, events, and university business

+ Occasional schedule flexibility is required to support evening or weekend school/university events, typically four to five times per year. Advance notice will be provided, when possible, for any required schedule adjustments related to special events or programming needs.

+ Ability to lift and move up to 30 pounds occasionally for event setup and materials transport; ability to stand and walk for extended periods during events; occasional bending, reaching, and kneeling for event preparation **Application Process:** The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.