• Division Administrator

    University of Michigan (Ann Arbor, MI)


    Division Administrator

    Job Summary

    The Divisions of Pulmonary & Critical Care Medicine (PCCM) and Allergy & Clinical Immunology (ACI) are two of thirteen divisions within the Department of Internal Medicine at the University of Michigan Medical School. The Division of Pulmonary & Critical Care Medicine includes over 80 instructional, clinical, and research track faculty, as well as clinical instructors and research fellows. PCCM supports a broad range of clinical activities, including high-acuity inpatient services across multiple units, advanced procedural programs, and outpatient care at several locations including the main campus, West Ann Arbor, Brighton, and Northville. The Division of Allergy & Clinical Immunology consists of 21 faculty members across clinical and research tracks, with expertise spanning adult and pediatric allergy, asthma, immunodeficiency, and related conditions. Together, the divisions support robust clinical operations, nationally recognized fellowship programs, and a growing research portfolio.

     

    In partnership with the Division Chiefs, the Division Administrator manages the fiscal, personnel, operational, and administrative activities of both divisions. High-level responsibilities include providing leadership to ensure execution of strategic plans, developing and implementing business models for program growth, overseeing academic and clinical administrative operations (including space, finance, and staffing), and ensuring effective pre- and post-award research administration. The Division Administrator plays a critical role in partnering with Michigan Medicine hospital and ambulatory leadership, representing both divisions and the department in institutional initiatives, and driving operational excellence to support the faculty's missions in research, clinical care, and education.

     

    Mission Statement

     

    Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

     

    Why Join Michigan Medicine?

     

    Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

     

    What Benefits can you Look Forward to?

     

    + Excellent medical, dental and vision coverage effective on your very first day

    + 2:1 Match on retirement savings

    Responsibilities*

    Leadership & Strategy

    + Serve as a trusted strategic partner to both Division Chiefs, contributing to the development and implementation of divisional priorities and long-range plans.

    + Align administrative operations to support the tripartite mission (clinical care, research, education) across PCCM and ACI.

    + Lead integration of administrative, operational, and financial processes to ensure efficiency while honoring the specialized needs of each division.

    + Partner with Michigan Medicine hospital and ambulatory leadership to advance divisional programs, address operational challenges, and implement institutional initiatives.

    + Represent both divisions on institutional committees, workgroups, and strategic initiatives, ensuring alignment with Michigan Medicine priorities.

    + Foster a collaborative, high-performing administrative team across PCCM and ACI.

     

    Clinical Operations Oversight

    Oversee complex clinical operations, including:

    + Multiple inpatient services, including high-acuity critical care units, managed by PCCM.

    + Robust outpatient and procedural programs across both divisions.

    + Multidisciplinary, subspecialty clinics in Allergy and Immunology.

    + Collaborate with physician clinical leads to optimize patient access, scheduling efficiency, provider templates, and resource allocation.

    + Partner with Michigan Medicine's hospital, ambulatory, and procedural leadership to ensure operational excellence, readiness for regulatory reviews, and performance improvement initiatives.

    + Support the development and implementation of new clinical programs and strategic service expansions.

    + Facilitate effective revenue cycle management, ensuring accurate charge capture, billing compliance, and education for faculty and APPs.

    Financial & Business Management

    + Direct all financial operations for both divisions, including budgeting, forecasting, financial analysis, and stewardship of divisional resources.

    + Provide proactive financial modeling to support strategic decision-making, program development, and faculty incentive programs.

    + Ensure compliance with all institutional policies, internal controls, and reporting requirements.

    + Oversee research administration in collaboration with departmental resources, supporting both basic and clinical research growth.

    + Manage space planning, facilities oversight, and laboratory operations for research and clinical programs, ensuring optimal utilization and compliance.

    Human Resources & Faculty Affairs

    + Lead administrative support for faculty affairs processes, including recruitment, credentialing, appointments, promotions, and performance management, across both divisions.

    + Partner with Department HR and Faculty Affairs to support staff and faculty, fostering a culture of engagement, accountability, and inclusivity.

    + Manage complex staffing structures, ensuring alignment with divisional priorities, operational demands, and financial resources.

    + Provide infrastructure support for advanced practice providers (APPs), research fellows, post-docs, and medical trainees in collaboration with relevant institutional offices.

    + Support faculty and staff development, wellness, and engagement initiatives tailored to the unique environments of PCCM and ACI.

    Required Qualifications*

    + Bachelor's degree required; Master's degree in Business, Health Administration, or related field preferred.

    + Minimum of 7 years of progressively responsible leadership experience in academic healthcare or complex medical environments.

    + Demonstrated expertise in strategic planning, operations management, financial oversight, and process improvement.

    + Proven success in building effective partnerships with physician leaders, hospital/ambulatory executives, and multidisciplinary teams.

    + Strong leadership skills, including team development, conflict resolution, and organizational change management.

    + Experience supporting high-complexity clinical operations, particularly inpatient, procedural, or subspecialty ambulatory services.

    + Knowledge of academic medicine, research administration, and faculty affairs processes strongly preferred.

    + Ability to manage competing priorities, develop system-wide efficiencies, and support diverse stakeholder needs across two distinct divisions.

     

    Modes of Work

     

    Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

     

    Background Screening

     

    Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

     

    Application Deadline

     

    Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

     

    U-M EEO Statement

     

    The University of Michigan is an equal employment opportunity employer.

     

    Job Detail

     

    Job Opening ID

     

    266540

     

    Working Title

     

    Division Administrator

     

    Job Title

     

    Administrative Dir Healthcare

     

    Work Location

     

    Ann Arbor Campus

     

    Ann Arbor, MI

     

    Modes of Work

     

    Hybrid

     

    Full/Part Time

     

    Full-Time

     

    Regular/Temporary

     

    Regular

     

    FLSA Status

     

    Exempt

     

    Organizational Group

     

    Medical School

     

    Department

     

    MM Internal Medicine Departmnt

     

    Posting Begin/End Date

     

    7/30/2025 - 8/13/2025

     

    Career Interest

     

    Healthcare Admin & Support