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Intermediate Contract Administrator

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Posted: 7/29/2025

Location Name: Davis-Monthan Air Force Base in Tucson

Wage: Depends on Experience

Position Type: Full-Time

COMPANY OVERVIEW

Join our award-winning team at Information Management Resources, Inc. (IMRI), a small business leader in the technology industry known for our commitment to innovation, excellence, and authenticity. Founded in 1992, IMRI has been at the forefront of delivering advanced cybersecurity and IT solutions, safeguarding organizations against evolving threats. We have built a reputation for our expertise in Cybersecurity, Digital Transformation, Strategic Business Consulting, and Staff Augmentation. Guided by our core values of innovation, excellence, and a solution-driven mindset, we have served a diverse portfolio of customers that includes federal agencies, state and local governments, and Fortune 1000 companies.

At IMRI, we recognize the integral part our employees play in our ongoing success. To support this, we offer a comprehensive benefits package, tailored to meet the individual needs of our employees. We are committed to promoting their overall well-being and equipping them with the necessary tools to flourish in their careers. We welcome you to be a part of our ongoing mission as we continue to navigate the digital landscape, committed to empowering organizations with our innovative solutions.

Position: Intermediate Contract Administrator

Position Summary:

IMRI is seeking a detail-oriented and experienced Intermediate Contract Administrator to join our team. This role plays a critical part in supporting a Federal Government customer's contracting operations by ensuring compliance, precision, and efficiency in all procurement processes. Leveraging expertise in acquisition policies and processes, this individual will contribute to impactful decisions and deliver solutions that align with IMRI's excellence in contract administration. With a focus on fostering collaboration and ensuring operational success, this position serves as a pivotal resource in advancing our contracting efforts.

Key Responsibilities:

The Intermediate Contract Administrator will perform a variety of essential functions that support successful contract and procurement management, including:

Contract Administration and Compliance:

+ Safeguard sensitive information in accordance with FAR 3.104.

+ Assist in the development and execution of approved acquisition strategies that align with agency requirements.

+ Prepare and maintain documentation for competitive and non-competitive procurements for Contracting Officer (CO) review and approval.

+ Provide analysis, recommendations, and advice to support CO decisions on contractual matters.

+ Ensure alignment with acquisition policies, directives, and regulations.

Procurement and Documentation Support

+ Prepare electronic synopsis announcements, task orders, modifications, solicitations, and amendments for CO approval and issuance.

+ Assist in the development of evaluation criteria, source selection plans, and award fee plans to enhance procurement strategies.

+ Support source selection teams in proposal reviews in accordance with FAR Part 15 and applicable agency guidelines.

+ Conduct technical and cost/pricing data research and analysis to assist in evaluations of contractor proposals.

Reporting and Communication

+ Draft reports, correspondence, legal documents, and agency responses for CO and leadership review.

+ Construct agency reports and responses to protest actions or other claims filed against the agency.

+ Enter, review, and update data in contract writing systems and other specialized databases to ensure accuracy.

+ Track and document milestones throughout the contract management lifecycle.

Administrative and Financial Coordination

+ Support meetings, site visits, and conferences related to contract and procurement operations.

+ Assist in securing timely voucher payments and properly managing obligations and funds in coordination with Defense Finance and Accounting Service (DFAS) or other paying entities.

+ Provide general administrative support to contracting personnel, including file preparation, document drafting, and distribution.

Closeout and Compliance Tasks

+ Assist in contract closeout, ensuring all requirements are met and final documentation is completed.

+ Review and draft responses to inquiries such as Freedom of Information Act (FOIA) requests, agency reports, and Congressional and Inspector General (IG) inquiries.

+ Ensure adherence to rules prohibiting contractor employees from performing inherently governmental functions as outlined in FAR 7.503.

Qualifications and Skills

Experience:

+ A minimum of 6 years of contracting experience supporting a Federal Government Agency, with a preference for Department of Air Force contracting.

+ At least 2 years of experience in base-level support, including purchasing commercial supplies/services and minor construction.

+ Experience in construction contracting is highly preferred.

Education:

+ A Bachelor's degree in any field is required.

+ Experience substitution: Contractors without a bachelor's degree must have one of the following:

+ 8+ years of contracting experience within a Federal Government Agency.

+ 6+ years of contracting experience within the Department of Air Force.

Certifications:

+ DAWIA Contracting Professional, FAC-C Professional, or equivalent certifications.

Key Skills and Competencies:

+ Proven ability to communicate effectively, both orally and in writing, to convey complex concepts clearly.

+ Expertise in conducting detailed research and analysis of technical and cost or pricing data.

+ Advanced knowledge of acquisition policies, regulations, and directives with the ability to interpret and apply them effectively.

+ Strong organizational and multitasking skills with exceptional attention to detail.

+ A proactive mindset with a meticulous approach to ensuring accuracy and compliance.

+ Strong problem-solving skills with the ability to adapt to evolving requirements and priorities.

IMRI offers top-tier benefits that include: medical coverage through nationally recognized carriers, ancillary coverages, paid vacation and sick leave in compliance with all state and local laws, 401(k) with company match, company paid life insurance and LTD, and several additional voluntary coverages.

Pay will be commensurate with the experience, skills, and qualifications that the candidate brings to the position.

EQUAL EMPLOYMENT OPPORTUNITY

EEO/Affirmative Action Statement and Non-Discrimination Policy IMRI is an Equal Employment Opportunity employer committed to maintaining a non-discriminatory, diverse work environment. In accordance with Title VII of the Civil Rights Act of 1964, Section 503 of the Rehabilitation Act of 1973, Vietnam Era Veteran's Readjustment Assistance Act of 1974 (VEVRAA), Americans with Disabilities) (ADA), and other federal, state, and local anti-discrimination laws, IMRI does not unlawfully discriminate against any person on the basis of race, color, religion, sex, national origin, ancestry, genetic information, age, marital status, sexual orientation, physical or mental disability, or status as a special disabled veteran or other veteran. IMRI will take affirmative action to assure equal opportunity for employment is provided with regard to all personnel actions. This is including but not limited to: recruitment, selection, compensation, benefits, training, promotion, demotion, layoff, termination and all other terms and conditions of employment.