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Facilities Coordinator Level 2 (Provisional) - Facilities and Planning

GENERAL DUTIES

Studies, evaluates, and analyzes space utilization and requirements, consistent with the environmental and program needs of the CUNY location(s) being served. Performs consecutive services, develops specifications for appropriate furniture and equipment, and oversees installation. May utilize related technology and computer systems in performance of job duties.

There are two assignment levels in this title (Level 1 and Level2) representing work of varying degrees of difficulty and responsibility. All personnel perform related work.

The specification describes typical assignments for this title; related duties may be assigned as needed.

**Assignment Level I:** Tasks are performed under general supervision, with some latitude for independent initiative and judgment, as follows:

• Conducts field surveys to review and inspect CUNY facilities, obtains relevant data to evaluate current and future facility requirements, interprets organizational plans, and communicates with those who occupy and/or use facilities.

• Assures that all plans produced are accurate based on management guidelines and other information provided.

• Coordinates the work of dealers/suppliers, trade workers, consultants, contractors, vendors, and College personnel.

• Coordinates details of relocation of personnel, equipment, and materials.

• Meets with College personnel to survey, assess and identify specific program needs.

• Coordinates details of relocation of personnel, equipment, and materials.

• Oversees installation of furniture, finishes, and equipment.

• Performs studies of existing space and space layouts to determine opportunities for more effective and efficient utilization.

• Prepares reports and makes recommendations regarding space requirements.

• Evaluates space requirements, considering the environmental and program needs of the location being served.

• Develops computations and schematic layouts to reflect recommendations, using appropriate technology and standards.

• Provides input to, and accepts input from, specialists such as interior designers, architects, engineers, and technologists.

• Makes recommendations regarding the replacement, repair, or redeployment of furniture and related equipment.

• Adhering to procurement policies, develops specifications for bidding and cost estimates leading to the purchase of new furniture and equipment.

• Creates work orders to define requirements for related improvements such as painting and carpentry work.

• Assists procurement personnel in completing the purchasing/contracting process.

• May provide input to, and assist, the Project Manager or General Contractor in projects involving construction.

• Prepares and presents progress reports.

• Maintains inventories and records regarding space utilization in a CUNY location, as well as furniture, equipment, artwork, and public fixtures within these spaces.

• Serves as the client contact for relocation requests.

• Assists procurement personnel in the development specifications for bidding, cost estimates and in completing purchasing/contracting process leading to the purchase of new furniture and equipment.

• Provides input to, and accepts input from, specialists such as interior designers, architects, engineers, and technologists.

• Utilizes computer systems including office productivity, architectural design and drawing, facilities management, inventory control systems, in the performance of duties.

**Assignment Level II:** In addition to performing the work in Assignment Level 1, performs the following with limited supervision and considerable latitude for independent initiative and judgment, as follows:

• Prepares management reports summarizing conditions, needs, and plans.

• Collaborates with functional experts (i.e., Technology, Security, Maintenance) to understand issues, trends, and requirements.

• Creates College or Unit-wide space management plans, considering future needs as well as growth and economic factors.

• Interprets CUNY-wide and external standards; communicates standards to the College or unit.

• Develops local standards for space utilization, signage, furniture, and fixtures.

• Researches and provides input to management on best practices and trends in space management.

• Performs work in highly specialized and/or complex College environments, such as laboratories, media centers, and computer facilities.

• May develop local standards for space utilization, signage, furniture, and fixtures.

• Creates College-wide space management plans, considering future needs as well as growth and economic factors.

Knowledges Skills and Abilities

• Knowledge of relevant Federal, State, and City laws, as well as codes and standards that apply to interior spaces.

CONTRACT TITLE

Facilities Coordinator

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

Reporting to the Vice President of Administration and Finance, the Facilities Supervisor will oversee, develop, and implement a comprehensive plan that will enable the College to utilize and optimize the space of our campus. The Facilities Supervisor is responsible for the coordination and administration of all current and future space utilization on the Guttman campus in support of the college’s mission. The Facilities Supervisor will serve as a liaison with the building management to ensure optimal use of the campus space. The Facilities Supervisor will be responsible for overseeing the daily operations of the Facilities Office and managing a small team.

In addition to the general duties, the Facilities Supervisor’s responsibilities include, but are not limited to:

+ Oversees the daily operations of the Facilities Office and manages a small team.

+ Oversees short and long-range planning, in-house renovations and budget.

+ Determines campus space needs and prepares physical master plans.

+ Oversees and coordinates major projects, develops project objectives with senior administration, and establishes priorities on both capital and in-house projects.

+ Oversees the immediate and long-range physical planning for academic and administrative department needs and participates in the planning of new academic and administrative department facilities.

+ Oversees all interior design changes and maintains compliance with college design standards.

+ Oversees the selection of furniture and installation.

+ Serves as the single point of contact for all office and other space moves on campus.

+ Communicates with the college community on facilities projects/impact.

+ Ensures the college’s facilities planning and operations conform to federal, state and local laws as well as University policies.

+ Coordinates the development and implementation of the Campus Sustainability and Energy Saving Plan in compliance with University sustainability and energy-saving goals.

+ Serves as liaison with various CUNY and State agencies, including the CUNY Department of Design, Construction, and Management, CUNY Environmental Health and Safety Officer (EHSO) Council, CUNY Administrative Superintendents, and with the Dormitory Authority of the State of New York (DASNY).

About Guttman Community College:

The Stella and Charles Guttman Community College is a beacon of innovation and knowledge creation in higher education, a two-year college where evidence-based high-impact practices in curriculum design and delivery permeate the educational model and have yielded graduation rates that are the highest in CUNY’s community college sector and above the national average. Located in midtown Manhattan, Guttman draws a culturally diverse student body from across New York City and is a federally designated Hispanic Serving Institution.

The College is committed to using a range of innovative approaches to achieve its goals and to improve student persistence, retention, completion, and transfer. The centerpiece of Guttman’s educational model is an integrated first- year core curriculum, where students examine current world issues and use New York City as a living text and laboratory. Thus, connecting information and concepts across multiple disciplines, contexts, and perspectives. This immersive approach equips Guttman students with the foundation of knowledge and skills essential to their intellectual, social, civic, and professional endeavors in and beyond the classroom. The College admitted its first cohort of 300 students in August 2012 and has established a bold goal to increase enrollment as informed by its new strategic plan (Guttman Forward 2028). Before applying, candidates are strongly encouraged to visit the Stella and Charles Guttman Community College website (www.guttman.cuny.edu) to learn more about the institution.

MINIMUM QUALIFICATIONS

Assignment Level 1

1. A baccalaureate degree from an accredited college or university **and** one (1) year of related full-time experience involving responsibilities such as: evaluation and layout of space in buildings and other structures similar to those in an educational institution, experience in projects requiring knowledge of construction needs, costs, and building standards, developing and interpreting schematic layouts, and installation of technology such as computer and telecommunications systems; **OR**

2. A four-year high school diploma or its educational equivalent **and** four (4) years full-time experience as described in “1” above; **OR**

3. A satisfactory equivalent of education and experience. College education may be substituted for up to three (3) years of the experience listed in “1” above on the basis that 40 semester credits from an accredited college or university substitutes for one (1) year of the required work experience. All candidates **must** have at least one (1) year of full-time experience as described in “1” above.

Assignment Level 2

1. A baccalaureate degree from an accredited college **and** three (3) years of related full-time experience involving responsibilities such as: evaluation and layout of space in buildings and other structures similar to those in an educational institution, experience in projects requiring knowledge of construction needs, costs, and building standards, developing and interpreting schematic layouts, and installation of technology such as computer and telecommunications systems; **OR**

2. A four-year high school diploma or its educational equivalent **and** six (6) years full-time experience as described in “1” above; **OR**

3. A satisfactory equivalent of education and experience. College education may be substituted for up to three (3) years of the experience listed in “1” above on the basis that 40 semester credits from an accredited college or university substitutes for one (1) year of the required work experience. A graduate degree in a related discipline from an accredited college or university may be substituted for two (2) years of experience. All candidates must have at least one (1) year of full-time experience as described in “1” above.

**English Language Proficiency:** Demonstrated English language proficiency, including the ability to speak, read, write and understand English well enough to meet minimally acceptable performance standards set for job tasks.

**Note:** A Motor Vehicle Driver License valid in the State of New York, may be required for certain positions. If you have moving violations, license suspension(s) or an accident record, you may be disqualified. If appointed to a position requiring a Motor Vehicle Driver License, this license must be maintained for the duration of your employment.

COMPENSATION

Level 2

New Hire: $79,218*

Incumbent: $89,519

*This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

From our job posting system, select "Apply Now", create or log in to a user account, and provide the requested information. If you are viewing this posting from outside our system, access the employment page on our website and search for this vacancy using the Job ID (#30698) or Title Facilities Coordinator Level 2 (Provisional)).

Applicants should provide a resume/CV, cover letter and the names and contact information of three professional references.

CLOSING DATE

August 29, 2025

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30698

Location

Guttman Community College