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Job Title

Business Coordinator III

Agency

Texas A&M University Health Science Center

Department

SOM Finance Centralized

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all pers p ectives, talents & lived experience s . Embracing varying opinions and perspectives strengthens our corevalues which are: Respect, Ex cel lence, Leadership, Loyalty, Integrity, and Selfless Service .

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five col lege s and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Business Coordinator III for COM Business Affairs, under general supervision, provides staff support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data with limited supervision.

What you need to know

Salary: W ill be commen sur ate based on the selected hire’s education and experience.

Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.

Qualifications

Required Education and Experience

+ Bachelor’s degree in relevant field or an equivalent combination of education and experience.

+ Four years of related experience in general office, accounting, or personnel operations.

Preferred Qualifications

+ Proficient in Microsoft Excel, Word, PowerPoint, and Outlook and Video Conferencing Applications.

+ Experience working in a University setting

Knowledge, Skills, and Abilities

+ Ability to multitask and work cooperatively with others.

+ Knowledge of word processing and spreadsheet applications.

+ Interpersonal and communication skills.

+ Planning and organizational skills.

+ Microsoft Office Suite

Responsibilities

Financial Oversight and Budget Management

+ Coordinates and reviews monthly and annual financial reports.

+ Informs supervisor when accounts are reaching low balances.

+ Prepares, reviews, and audits reconciliations of accounts.

+ Develops, monitors, and reports unit budget activity.

+ Conducts monthly account audits, within 30 days of monthly close, for all accounts within BCS Campus, Military Units, Rural Medicine, Administrative Departments, and the Dean’s Office.

+ Assists with financial inquiries by gathering, analyzing, summarizing, and interpreting data for higher level reporting.

+ Assists in proposing solutions to complex financial problems

+ Assists in annual fiscal year closing activities and drafts new fiscal year plans.

+ Reviews billing accounts to ensure they are in good standing.

Emburse Travel and One Card Payment Process

+ Provides expertise and coordination on purchasing and travel activities for departments.

+ Oversees reconciliation of expense reports in Emburse for purchasing and travel.

+ Processes Emburse expense reports for personnel within the office of BCS Campus, Military Units, Rural Medicine, Administrative Departments, and the Dean’s Office.

+ Monitors outstanding Concur report for Payment and travel cards. Responsible for monitoring card limits and increases balances upon request.

+ Acquires and uploads all necessary receipts, allocates expenses to appropriate accounts, submits expense report within 30 days of travel. When travel receipts are not received within 30 days of travel, contacts traveler to request the same and any other documentation. Consistently communicates with departments on these outstanding items.

+ Reviews, audits and reconciles all accounts used for expense reports.

+ Remains current on state and local FMO travel regulations and processes and updating COM procedure guidebook when necessary. Trains other staff appropriately.

+ Interprets and ensures compliance with TAMU purchasing and travel guidelines.

Purchasing and Financial Transaction Management

+ Serves as an approver and back up signer of vouchers and requisitions. Serves as liaison with financial, payroll, and human resources departments.

+ Oversees accounts payable and account maintenance duties such as auditing, reviewing, and receiving vouchers and requisitions in Aggie Buy.

+ Researches outstanding encumbrances and post status notes to monthly verification report. Review prior month notes on encumbrances and resolve any outstanding issues. Coordinates the processing of DBRs, PCTs, and budget transfers.

+ Coordinates individual reimbursements to faculty, staff, visitors, and students for out-of-pocket purchases.

+ Ensures all departmental transactions follow state purchasing guidelines.

+ Assists with the inventory process related to purchasing.

+ Creates and updates Marketplace products

Cash Handling Activities

+ Creates deposits of checks and cash received according to the TAMU System cash handling policy in iPayments for COM for BCS Campus, Military Units, Rural Medicine, Administrative Departments, and the Dean’s Office.

+ Reviews and audits cash handling activities to ensure compliance with university policies.

+ Communicates cash handling procedures to staff.

Compliance and Policy Oversight

+ Provides training and guidance to staff on new and current financial regulations and accepted practices for COM, TAMU and TAMUS

+ Advises administrative staff in BCS Campus, Military Units, Rural Medicine, Administrative Departments, and the Dean’s Office, regarding purchasing, travel and cash handling policy and procedures.

+ Verifies iPayment transactions post accurately to accounts.

Business and Practices and Career Enhancement

+ Composes standard business-related correspondence.

+ Maintains knowledge for using all finance and accounting software and business practices.

+ Participates in educational opportunities; read professional publications; maintain personal networks; participate in professional organizations.

+ Attends finance related conferences and other finance related events on campus.

+ Positively interacts with students, faculty, and staff

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)  each month

+ Automatic enrollment in the  Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

+ Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)  for completing a degree while a Texas A&M employee

+ Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.