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Administrative Assistant
- Robert Half Office Team (Escondido, CA)
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Description We are looking for an Administrative Assistant to join our team in Escondido, California. In this long-term contract role, you will play a vital part in ensuring smooth office operations by supporting various administrative and clerical tasks. This is an excellent opportunity to contribute to a dynamic work environment while enhancing your organizational and customer service skills.
Responsibilities:
• Manage incoming communications, including directing messages and responding to customer inquiries in a thorough and efficient manner.
• Assist with inventory management by organizing stock and ensuring shelves are properly maintained.
• Prepare preliminary work for invoices, ensuring accurate data entry and documentation.
• Receive and process incoming materials, verifying quantities and updating records.
• Handle paperwork efficiently, including filing, scanning, and organizing documents.
• Perform general office duties such as answering phones, greeting visitors, and maintaining a clean workspace.
• Collaborate with team members to address administrative needs and improve office workflows.
• Provide exceptional customer service by addressing inquiries and resolving issues promptly.
• Support data entry tasks to maintain accurate and up-to-date records. Requirements
• Proven experience in administrative assistance or related roles.
• Familiarity with general office tasks and procedures.
• Experience with data entry and processing invoices.
• Ability to manage customer inquiries with professionalism and efficiency.
• Knowledge of inventory management and material receiving processes.
• Excellent organizational skills and attention to detail.
• Prior experience in the construction industry is a plus but not required.
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
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