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Job Description

This role involves independent leadership in employee engagement and task coordination for multiple directors. The Executive Assistant will provide high-level support to several Directors within the Accounting team. This position requires a proactive, customer service-oriented professional who can manage tasks with attention to detail, organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests from various stakeholders.

Responsibilities

+ Effectively and proactively support multiple leaders within the Accounting organization, including complex calendar management and scheduling across multiple locations.

+ Manage expense reimbursement, including report coordination, submission, and issue tracking.

+ Coordinate global schedules and travel arrangements, including cost-effective air, hotel, and ground transportation, and create detailed travel itineraries.

+ Organize and execute team activities, including staff meeting agendas, all-team meetings, off-sites, and team social events.

+ Track and help drive the completion of key deliverables and follow up on outstanding items, including meeting notes and action items.

+ Work closely with the leadership team and other Executive Assistants to provide support to the organization.

+ Create, edit, and ensure the readiness of documents and presentations.

+ Assist with the development and maintenance of new mechanisms within the team.

Essential Skills

+ 3-5 years of high-level leadership support experience.

+ Proficiency with Microsoft Office products and applications.

+ High school or equivalent diploma.

Additional Skills & Qualifications

+ Experience leading process improvements.

+ Experience in a fast-paced, high-tech company.

+ Experience designing processes to maximize efficiency.

+ Bachelor's degree is preferred for potential conversion to a full-time role.

+ Calendar management for several leaders across multiple time zones using Outlook.

+ Event planning experience.

+ Domestic and international travel booking experience, including visas.

+ Expense management experience, ideally with Concur.

Work Environment

The position is located 100% onsite at the corporate office in Arlington, VA, US. The role entails working five days a week, generally from 9 AM to 5 PM, with flexibility required for events and meetings at headquarters. The role requires 40 hours of work per week with no option for overtime. The company culture emphasizes inclusion and values work-life balance, offering a flexible schedule to accommodate personal and professional life. The team supports mentorship and career growth, fostering an environment of knowledge sharing and development

Pay and Benefits

The pay range for this position is $28.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Arlington,VA.

Application Deadline

This position is anticipated to close on Aug 13, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.