• Controller

    Aston Carter (Reno, NV)


    Description

    We are seeking a detail-oriented and experienced Controller (or Accounting Manager) to oversee all accounting and financial operations. This role is critical in ensuring accurate financial reporting, maintaining internal controls, managing budgets, and supporting strategic financial planning. The ideal candidate will be highly proficient in QuickBooks and Paylocity, with a strong experience in both accounting and finance.

    Key Responsibilities:

    Accounts Payable & Receivable

     

    Manage invoicing, payment processing, customer statements, and client communications.

     

    Process bills, manage vendor relationships, oversee cash flow, and handle subscriptions.

     

    Pay bills online and by paper check; record auto-pays and ACH payments.

     

    Set up new vendor accounts and maintain accurate vendor records.

     

    Banking & Reconciliation

     

    Perform regular bank and credit card reconciliations.

     

    Record QuickBooks deposits and payroll entries.

     

    Manage recurring transfers and auto-pay setups.

     

    Financial Reporting & Compliance

     

    Prepare and submit quarterly MBT reports.

     

    Generate and distribute daily financial reports and spreadsheets for management.

     

    Prepare financials for credit applications and banking relationships.

     

    Ensure compliance with tax laws and regulatory requirements.

     

    Handle tax payments and reporting, including year-end financials.

     

    Budgeting & Strategic Planning

     

    Support monthly budget reporting and bonus calculations.

     

    Assist in annual budget creation and forecasting.

     

    Collaborate with outsourced CPA and CFO for audits, tax filings, and strategic planning.

     

    General Ledger & Journal Entries

     

    Prepare and post journal entries to maintain accurate general ledger records.

     

    Maintain and reconcile the balance sheet.

     

    Track and manage bad debt.

     

    Payroll & HR Integration

     

    Import and reconcile weekly payroll data from Paylocity into QuickBooks.

     

    Record payroll transactions and ensure accuracy in reporting.

     

    System & Process Management

     

    Set up services and classes in QuickBooks for accurate tracking.

     

    Renew licenses and subscriptions as needed.

     

    Ensure internal controls and process documentation are up to date.

     

    Team Collaboration

     

    Work closely with the billing clerk to ensure smooth daily operations.

     

    Coordinate with internal and external stakeholders to support business needs.

     

    Additional Skills & Qualifications

    Qualifications:

    Proven experience with QuickBooks and Paylocity.

     

    Proficiency in Google Workspace and Microsoft 365.

     

    Strong written communication and organizational skills.

     

    Ability to manage multiple priorities and meet deadlines.

     

    Experience in accounts receivable/payable, budgeting, forecasting, and financial reporting.

     

    Familiarity with GAAP, balance sheets, and bank reporting

    Pay and Benefits

    The pay range for this position is $25.00 - $30.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Reno,NV.

     

    Application Deadline

     

    This position is anticipated to close on Aug 6, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.