• Office Administrator

    Aston Carter (Morgan Hill, CA)


    Job Title: Office Administrator

     

    POSITION STARTS OUT AS A TEMPORARY ROLE COVERING A LEAVE, HOWEVER COULD HAVE A CHANCE TO GO PERMANENT!

    Job Description

    The Office Administrator will be responsible for ensuring a positive and professional first impression for all visitors and guests. This role involves managing the reception area, maintaining office supplies, supporting customer service, assisting with accounts receivable and payable, and aiding procurement tasks.

    Responsibilities

    + Reception: Ensure a positive and professional first impression for visitors, guests, vendors, customers, and the public. Provide general information about the organization, direct visitors to appropriate resources, and notify personnel of arrivals. Maintain the phone system professionally and promptly.

    + Office Environment: Manage office supplies and procurement. Maintain a safe, organized, and clean reception and main office area. Receive, open, sort, and distribute mail. Distribute company documents and notices, such as holiday schedules and payroll checks. Maintain and organize office files and update the company calendar. Assist in managing vendors for general office equipment.

    + Customer Service: Assist the customer service/planning manager with tasks, including scanning, closing, and filing work order information, preparing repetitive quotes, and generating periodic reports for scrap rate and inventory levels.

    + Accounts Receivable and Accounts Payable: Assist the CFO with tasks such as processing incoming and outgoing invoices and generating periodic reports for AR/AP aging.

    + Procurement: Assist the procurement manager with tasks, including processing purchase orders.

    Essential Skills

    + Proficient in Microsoft Office tools.

    + Experience in customer service and/or related functions.

    + Excellent communication skills both verbal and written.

    + Strong interpersonal skills and teamwork ability.

    + Prior experience with an ERP system preferred.

    Additional Skills & Qualifications

    + Familiarity with Precision Machining operations is a plus.

    + Must have a 'bring it on' attitude.

    + Excellent time management skills.

    Work Environment

    This role is based onsite in Morgan Hill, operating Monday through Thursday from 7am to 4:30pm, and Friday from 8am to 12pm. The position does not include overtime hours. The role offers full benefits including health, vision, dental, 401k, and life insurance with potential for conversion.

    Pay and Benefits

    The pay range for this position is $25.00 - $25.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Morgan Hill,CA.

     

    Application Deadline

     

    This position is anticipated to close on Aug 6, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.