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Administrative Specialist- Pleasant Prairie, WI

As an Administrative Specialist, you will serve as the face of Smurfit Westrock for customers and visitors to the facility. You will serve and support the General Manager, Plant Manager, HR Partner, Customer Service Manager and other staff with administrative duties in a fast-paced and collaborative environment. In addition, you will perform other job duties as assigned, including project-related work to support various functions such as safety, quality, cost savings, continuous improvement, environmental, reliability, training, and data integrity.

How you will impact Smurfit Westrock

* Support the General Manager and his leadership team with various administrative work including routing important documentation

* Maintain employee, customer and production related files and records.

* Update HR System records as necessary

* Manage all HR and HR Compliance related postings in the plant. Manage annual compliance audit.

* Manage hourly employee bulletin boards, postings, video communication systems.

* Facilitate candidate visits, coordinate interviews and ensure follow up feedback reaches stakeholders.

* Support new hires through the onboarding process.

* Guide employees to the correct centers of excellence to have their questions answered.

* Facilitate and assist with onboarding including HR and select safety portions.

* Assist with candidate, customer and corporate visits to the facility, help welcome all guests, process mail for HR and other functions that are not in the plant full time.

* Order lunches, supplies or similar for departments as necessary.

* Perform other job duties as assigned, including project-related work to support various functions such as safety, quality, cost savings, continuous improvement, environmental, reliability, training, and data integrity.

* Support, plan and execute employee engagement activities.

What you need to succeed:

* High School diploma or G.E.D. with equivalent experience

* Preferred: Associate\u2019s/Bachelor\u2019s degree

* 2+ years of administrative support, customer service, sales support, HR and/or payroll experience, preferably in manufacturing environment

* Strong interpersonal and customer service skills

* Excellent written and verbal communication skills

* Demonstrated successful track record of effective problem-solving

* Possess strong collaboration skills with stakeholders across functions

* Ability to set priorities, achieve deadlines, and manage multiple tasks at the same time

* Demonstrates strong organizational and time management skills

* Possess strong written and verbal communication skills to deliver messages to customers and Smurfit Westrock employees

Candidates are required to undergo a drug screening after receiving a conditional job offer, but before starting employment.

Smurfit Westrock is an Equal Opportunity Employer. We strive to create and maintain a diverse workforce where everyone feels valued, respected, and included. Smurfit Westrock does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other basis protected by federal, state or local law.

Smurfit Westrock (NYSE:SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of safety, loyalty, integrity, and respect, we use leading science and technology to move fiber-based packaging forward.

Smurfit Westrock is an Equal Opportunity Employer. We strive to create and maintain a diverse workforce where everyone feels valued, respected, and included. Smurfit Westrock does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other basis protected by federal, state or local law.