"Alerted.org

Adecco is assisting one of their top clients with their search to fill a **Administrative Assistant!**

Pay: $ 20.77/hr

Shift: Mon - Fri, 8 AM – 5 PM

Contract: Temp

Job Description:

Performs diverse, advanced, and confidential administrative support functions for the Business Management and Controls Leaders as well as the Pennington team. Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects, or activities at one time. Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy, and judgment. Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs while consistently striving to develop and advance skills.

Responsibilities for this Administrative Assistant but are not limited to:

• Maintains detailed calendars and prioritizes meeting requests and related logistics

• Schedules complex meetings requiring coordination of multiple calendars

• Coordinates travel arrangements and processes expense reports in a timely manner according to policy

• Working with general bank systems (e.g., Concur and Corporate Travel), expense policies and MS Office Products (including Outlook, Word, Excel, PowerPoint), WebEx, and GEP Smart

• May assist other senior members of the leadership team when needed

• Serves as floor support, including building access management

• Onsite POC for traveling BMC team members ensuring access and accommodations

• Site-specific events- catering orders/coordination/post event clean up

• Supplies ordering and maintenance

• Printer maintenance- ordering paper/ink and making sure it is functioning properly/tidy

• Adhoc maintenance requests

• Help with signage/maintaining the floor for BMC

• Collecting/coordinating equipment returns for exiting resources.

Experience required for this Administrative Assistant person position include:

• Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint, Visio) Particularly outlook for owning peoples calendars.

• SharePoint

• Must be well versed in Concur or other Travel & Expense software

• 2+ years of administrative assistance experience

• Experience engaging with executive stakeholders, across multiple locations and geographies

• Polished professional with strong written and verbal communication skills)

• Highly organized with strong attention to detail

• Excellent time management; able to effectively prioritize

• Self-starter, proactive with ability to juggle multiple responsibilities and reprioritize tasks based on new information or shifting deadlines

• Ability to work effectively under pressure, adapting to unexpected events, responding well to change

• Experience supporting more than one line of business executive with demonstrated ability to manage multiple & competing priorities

As a reminder, this role is being recruited for by one of our National Recruitment Teams and not your local Branch. In order to be considered, please follow the steps included upon your application.

**Pay Details:** $20.77 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

+ The California Fair Chance Act

+ Los Angeles City Fair Chance Ordinance

+ Los Angeles County Fair Chance Ordinance for Employers

+ San Francisco Fair Chance Ordinance