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Job Title: Administrative AssistantJob Description

The Administrative Assistant provides comprehensive administrative, clerical, and operational support to ensure the smooth functioning of the department. This role assists the Project Vice President, Project Director, and departmental leadership with a wide range of responsibilities including document management, calendar coordination, meeting planning and logistics, internal communications, and event organization. The Administrative Assistant plays a key role in coordinating travel arrangements, preparing high-quality presentations, supporting onboarding processes, and tracking key performance indicators (KPIs). Collaboration with the project management team is essential, requiring a high degree of professionalism, discretion, and confidentiality.

Responsibilities

+ Provide comprehensive administrative support to departmental leadership.

+ Manage document organization and control.

+ Coordinate and manage calendars and schedules for leadership.

+ Plan and organize meetings, including logistics and internal communications.

+ Organize events and assist in event logistics.

+ Coordinate travel arrangements for leadership and team.

+ Prepare high-quality presentations for various meetings and events.

+ Support onboarding processes for new employees.

+ Track and report key performance indicators (KPIs).

+ Collaborate closely with the project management team.

Essential Skills

+ Administrative support experience.

+ Calendar management expertise.

+ Travel coordination proficiency.

+ 4 years of experience with a bachelor's degree or 8 years with a diploma.

+ Strong document management skills.

Additional Skills & Qualifications

+ Bachelor's degree or diploma in a relevant field.

+ Experience in preparing presentations.

+ Skills in event organization.

Work Environment

This position is based on-site in Clayton, NC, with normal business hours.

Pay and Benefits

The pay range for this position is $30.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Clayton,NC.

Application Deadline

This position is anticipated to close on Aug 4, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.