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Event Specialist

Salary

$22.65 Hourly

Location

Boynton Beach, FL

Job Type

Full Time

Job Number

2025-0730

Department

RECREATION & CULTURAL SERVICES

Division

Events

Opening Date

07/30/2025

Closing Date

8/13/2025 11:59 PM Eastern

FLSA

Non-Exempt

+ Description

+ Benefits

+ Questions

Purpose of Classification

The purpose of this classification is to perform work supporting the City's events division.

Essential Functions

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Assists with executing a variety of indoor and outdoor events, including concerts, parades, movie nights, ribbon cuttings or similar events/activities.

Provides support to the division in fulfilling the City's extensive schedule of events and other stated goals and objectives.

Supports events staff with message outreach, which may include but not limited to; businesses, residents, visitors and community groups regarding City programs and events.

Represents the division at events, community meetings, and initiatives throughout the City.

Organizes and distributes event marketing materials to businesses and residents.

Oversees, recruits, and trains volunteers.

Recruits, schedules, and coordinates non-profits, businesses, artists and vendors to participate in events.

Maintains event supplies and equipment at warehouse and undated inventory list.

Initiates, manages and tracks all purchase orders as directed.

Processes monthly credit card statements for the division.

Manages payroll processing for the division.

Maintains petty cash and files on all division contracts and agreements.

Orders and maintains office supplies for division.

Maintains the divisions' electronic and paper records.

Assists with centennial park and amphitheater.

Processes payments and invoices.

ADDITIONAL FUNCTIONS

Performs other related duties as required.

Minimum Qualifications

+ High School Diploma or valid equivalent; and

+ Supplemented by two (2) years previous experience involved clerical duties and customer service; and

+ Possess [or able to obtain within fourteen (14) days of hire] and maintain a valid Florida driver’s license; and

+ Must complete a Crowd Control Certification within fourteen (14) days of hire.

Supplemental Information

COMMUNICATION COMPENTENCIES

Effectively communicates with supervisor, employees, other departments, contractors, companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities and events, review status of work, exchange information, or resolve problems.

Accurately and expeditiously receives and delivers messages and information to the appropriate individuals.

Ability to prepare accurate and thorough written records and reports.

Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal supervisory direction.

Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters.

KNOWLEDGE, SKILLS, AND ABILITIES

Ability to work nights, weekends, and holidays.

Ability to develop and implement established goals, objectives, policies, and procedures.

Ability to meet program objectives including timetable deliverables and work plans.

Ability to assimilate information from a variety of sources, analyze information and recommend effective courses of action.

Ability to operate a computer and other related communication programs.

Ability to work effectively and independently in a fast-paced environment.

Ability to work effectively with employees, residents, businesses, schools, and community groups.

Ability to manage multiple projects.

Ability to evaluate recommended improvements.

Ability to communicate effectively, orally and in writing and convey ideas persuasively in a concise, organized, and professional manner.

Ability to work under general supervision with a certain degree of creativity and latitude.

Ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.

Ability to maintain a high level of professionalism, confidentiality and tactfulness.

Ability to attend meetings, events, professional networking events, and trainings outside of the City’s standard business hours, including some nights and weekends.

Knowledge of materials and equipment utilized in events.

Knowledge of PC Network Environments.

Knowledge of municipal principals and best practices of marketing and events.

Physical and Sensory Requirements / Environmental Factors

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of heavy weight (50 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements: Some tasks require the ability to perceive and discriminate visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed in usual office conditions with occasional exposure to adverse environmental conditions, such as rain.

The City of Boynton Beach, Florida, is anEqual Opportunity Employer (EEO)andAffirmative Action Employer. All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or bona fide occupational qualifications).

Title I of the Americans with Disabilities Act (ADA)protects qualified individuals with disabilities from employment discrimination. Under the ADA, a person has a disability if he/she has a physical or mental impairment that substantially limits a major life activity. The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the ADA, the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

VETERANS' PREFERENCE:

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority in the City’s hiring process. Additionally, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment by the City.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.

Full-time employees (those regularly scheduled to work at least 30 hours per week) are eligible for the City's benefit package.

The City of Boynton Beach's comprehensive benefits package includes:

• Student Loan Forgiveness

• Health Insurance

• Dental Insurance

• Vision Care Plan

• Basic Term Life Insurance

• Supplemental Life Insurance

• Dependent Life Insurance

• Accidental Death and

Dismemberment Insurance

• City Pension Plan

• Short Term Disability and other Supplemental Plans

• Long Term Disability Insurance

• Employee Assistance Program

• 457 Savings Plan (three options)

• Paid Annual Leave / Vacation

• Bonus Vacation Hours

• 12 Paid Holidays

• Paid Sick Leave / Family Sick Leave

• Educational Assistance Program *(Depending on budget funding)

• On-site Training Program

• Wellness Program

• Pre-Paid Legal and Identity Theft Protection Plans

• Credit Union

• Tax Deferred 125 Premium Plan

• Flexible Spending Account

• Direct Deposit

• Social Security

Student Loan Forgiveness

Let your City of Boynton Beach employment work for you! Under the U.S. Department of Education’s Public Service Loan Forgiveness (PSLF) program, your student loan balance may be forgiven after you have made 120 qualifying monthly payments while working full-time with a governmental agency. Visit StudentAid.gov/publicservice for more information or to see if you qualify.

Health Insurance

The City pays the entire premium for an eligible employee. The employee may elect to cover a spouse and/or dependent children by paying the applicable premium for the dependent(s).

Dental Insurance

Premiums for eligible employees are paid by the City. Premiums for any covered dependent are paid by the employee with a contribution by the City.

Vision Care Plan

Premiums for eligible employees are paid by the City. Premiums for any covered dependent(s) are paid by the employee.

Life Insurance / Accidental Death and Dismemberment Insurance

The City provides each eligible employee with term life and accidental death insurance.

Supplemental Life Insurance / Supplemental AD&D Insurance

Employees may purchase supplemental term life insurance on an individual-choice basis with premiums based on age. A matching amount of Accidental Death insurance may also be purchased.

Dependent Life Insurance

Employees who select supplemental coverage for themselves may also purchase coverage for their spouse and dependent children.

City Retirement / Pension Plans

The City has pension plans for general employees, police, and firefighters. Each plan is contributory with both the employee and the City contributing to the program.

Supplemental Plans

Supplemental plans provide direct cash payments regardless of any other coverage you may have, and are designed to help fill in any gaps in a medical plan. The employee pays the premiums for these supplemental plans.

Short and Long Term Disability

The City provides Short and Long Term Disability insurance to eligible employees. The plan is designed to cover a disability sustained on or off the job.

Employee Assistance Program (EAP)

The City contracts with an employee assistance program (EAP) to provide employees and their dependents with free, confidential and professional counseling to help resolve personal or family problems.

Deferred Compensation Plans (457 Plans)

The City makes available three deferred compensation plans that the employee may voluntarily contribute to on a tax-deferred basis.

Vacation

All full-time employees accrue time toward paid vacation leave. Accrual begins immediately and vacation may be taken after six months of employment.

Holidays

The City observes12 paid holidays throughout the year.

Sick Leave / Family Sick Leave

Full-time employees accrue one day of sick leave per month. An employee may elect to use up to 5 days per year of accrued sick time for illness in his/her immediate family.

Tuition Assistance*(Depending on available budget funding)

The Tuition Assistance Program reimburses eligible employees for successful completion of approved courses leading to Associate, Bachelor and Master degrees.

Wellness Program

The City offers many wellness activities and programs throughout the year.

Prepaid Legal Services and Identity Theft Protection Plan

Employees may choose to enroll in a prepaid legal service plan and an identity theft protection plan. The employee pays the premiums for these plans.

CreditUnion

All City employees may join the Credit Union of Palm Beach County. In addition to savings and checking accounts, the Credit Union offers different types of loans, investment choices and recreational opportunities.

Section 125 Plan for Health and Dental Premium

Section 125 of the Internal Revenue code allows you to have your dependent coverage premiums deducted before payroll taxes are withheld resulting in tax savings to you.

Flexible Spending Accounts

Employees may participate in flexible spending accounts for reimbursement of medical and/or dependent care expenses.

Direct Deposit

Employees may have their bi-weekly paycheck deposited to the financial institution of their choice.

01

Please select your highest level of education completed.

+ High School Diploma or valid equivalent

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree

+ Doctoral Degree

+ None of the above

02

How many years of previous experience do you have performing clerical duties, and providing customer service?

+ Five (5) of experience or more

+ At least four (4) years of experience, but less than five (5) years

+ At least three (3) years of experience, but less than four (4) years

+ At least two (2) years of experience, but less than three (3) years

+ At least one (1) year of experience, but less than two (2) years

+ Less than one (1) year of experience

+ No experience

03

Do you possess [or are you able to obtain within fourteen (14) days of hire] and maintain a valid Florida driver's license?

+ Yes, I possess a valid Florida driver's license

+ No, I do not have a valid Florida driver's license but I'm able to obtain one within 14 days of hire

+ No, I do not possess a valid Florida driver's license and will not be able to obtain one within 14 days of hire

04

Do you possess [or are you able to obtain within fourteen (14) days of hire] and maintain a valid Crowd Control Certification?

+ Yes, I possess a valid Crowd Control Certification

+ No, I do not have a valid Crowd Control Certification but I'm able to obtain one within 14 days of hire

+ No, I do not possess a valid Crowd Control Certification and will not be able to obtain one within 14 days of hire

Required Question

Employer

City of Boynton Beach

Address

100 E. Ocean Ave

City Hall - Human Resources

Boynton Beach, Florida, 33435

Phone

5617426275

5617426275

Website

http://www.boynton-beach.org

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