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Battelle delivers when others can’t. We conduct research and development, manage national laboratories, design and manufacture products and deliver critical services for our clients—whether they are a multi-national corporation, a small start-up or a government agency.

We recognize and appreciate the value and contributions of individuals from a wide range of backgrounds and experiences and welcome all qualified individuals to apply.

Job Summary

We have an exciting opportunity for an experienced **Sr. Executive Assistant** to join Battelle in **Columbus, Ohio.** This position reports to the Chief Information Officer and has primary responsibility for strategically directing the time and resources of the executive, and engaging with the executive’s team, to implement a world class human capital strategy. We are looking for a strong collaborator who is an agile problem solver, a strategic thinker, and who demonstrates strong self-awareness. The position is accountable for enabling the executive and the team to accomplish Battelle’s strategic priorities. This role will work closely with the Sr. Executive Assistant team and the Assistant to the President and CEO to deliver high quality experiences for customers, VIP visitors and members of the Battelle Board.

+ Provides broad and complex executive administrative support to the Chief Information Officer.

+ Acts as an extension of their management responsibilities in a manner that ensures the most efficient use of time and maintains positive, effective and collaborative working relationships across the organization.

+ This individual should be a strong problem solver who is comfortable asserting priorities, and someone who thrives in a fast-paced environment. The successful candidate will have a demonstrated ability to multi-task and will navigate competing priorities while being available outside of regular business hours.

+ This individual must be proactive, articulate, diplomatic, service-oriented, and able to learn preferences and anticipate needs.

+ The successful candidate will be able to manage through ambiguity and work through others to obtain information needed to solve problems, meet deadlines and provide effective and efficient support. Sense of humor, ability to stay calm under pressure, and demonstrated curiosity and enthusiasm for continuous learning in support of business and mission-critical objectives are highly desired.

+ Requires confidentiality, independent judgment and discretion in administering information of a sensitive and critical nature to Battelle with little to no supervision or direction.

Responsibilities

+ Acts as point person for both internal and external contacts with little to no supervision; ability to learn and adapt to complex Battelle processes, procedures, policies, points of contact, etc.

+ Assumes delegation of authority for assorted items, such as travel requests, expense reports, purchase orders, purchase card purchases, etc.

+ Composes, organizes, and prioritizes large volumes of highly confidential correspondences, memos, emails, phone calls, etc. to determine what information can be answered directly, requires the immediate attention of the executives, or should be directed to another party within the organization.

+ Assesses all incoming materials, deciding the priority of those requiring the executives’ attention and acts on all others as needed; includes preparing and composing written materials for signature and editing material from other offices to prepare for signature, including routing items to other staff, as appropriate.

+ Assumes responsibility to ensure the executives meet commitments and deadlines; confirms that materials requested from others are received and requested actions are completed.

+ Ensure that files necessary for the executives’ business activities are maintained and that materials are easily retrievable; prepare background material to assist in preparation for meetings.

+ Coordinates and manages the executives’ calendar and travel schedules; arranges all internal/external meetings, managing the agenda and meeting notes. Coordinates appointments, professional social events, determining priorities, both internal and external. Advises staff of the executives’ activities as appropriate.

+ Assist Chief Information Security Officer and directors with calendar management, internal/external meetings as requested,

+ Manages preparation, travel, and administrative coordination of executives’ various board and committee meeting obligations; assisting in writing, editing agendas, reports, and presentations, and coordinating deadlines; preparing additional business documents and communications for board committees, as needed.

+ Prepares presentation and other materials needed for Board of Directors meetings. Works independently to execute assignments on behalf of executive(s), as well as collaboratively with the Sr. Executive Assistant team to prepare and successfully execute the Board of Directors meetings in support of the Office of the CEO and the Office of the General Counsel/Corporate Secretary. Partners with the Board Coordinator and Assistant to the CEO to understand and meet deadlines and processes.

+ Ensures the CIT team is providing materials in a timely manner as instructed to meet deadlines; Coordinates and works closely with team to ensure preparedness for presenting to board/SLT

+ Attends department leadership meetings; other meetings upon request; documents action items and follows-up on actions as required.

+ Fosters teamwork among the assistant team. Partners with CEO’s office to support business objectives and ensure effective scheduling and use of executives’ time.

+ Supports calendar and travel activity for other executives as needed.

Key Qualifications

+ Requires an associate or bachelor’s degree with a minimum of 8 years of experience in a similar capacity role, supporting a Corporate-suite executive, with experience in business practices and economics; or equivalent education and years of experience.

+ Must be proficient in a variety of computer software applications including Microsoft Office 365; preferably if demonstrated experience leveraging Copilot or other Artificial Intelligence (AI) applications.

+ Adept at social media tools, such as: LinkedIn, Twitter, Facebook, YouTube, etc.

+ Experience handling sensitive and confidential material and situations.

+ Strong ability to prioritize and multi-task with familiarity handling multiple high importance projects at the same time.

+ Attention to detail and proactive with analytical and communication skills.

+ Ability and willingness to work flexible hours including morning, evening, and weekends on an on call/as needed basis.

+ Ability and willingness to obtain appropriate active security clearance for periodic coordination of classified activities.

Benefits: Live an Extraordinary Life

We care about your well-being, not just on the job. Battelle offers comprehensive and competitive benefits to help you live your best life.

+ **Balance life through a compressed work schedule** : Most of our team follows a flexible, compressed work schedule that allows for every other Friday off—giving you a dedicated day to accomplish things in your personal life without using vacation time.

+ **Enjoy enhanced work flexibility, including a hybrid arrangement:** You have options for where and when you work. Our Together with Flexibility model allows you to work 80% in-office and 20% (in office days may vary with this role).

+ **Take time to recharge** : You get paid time off to support work-life balance and keep motivated.

+ **Prioritize wellness** : Stay healthy with medical, dental, and vision coverage with wellness incentives and benefits plus a variety of optional supplemental benefits.

+ **Better together** : Coverage for partners, gender-affirming care and health support, and family formation support.

+ **Build your financial future** : Build financial stability with an industry-leading 401(k) retirement savings plan. For most employees, we put in 5 percent whether you contribute or not, and match your contributions on top of that.

+ **Advance your education** : Tuition assistance is available to pursue higher education.

A Work Environment Where You Succeed

For brilliant minds in science, technology, engineering and business operations, Battelle is the place to do the greatest good by solving humanity’s most pressing challenges and creating a safer, healthier and more secure world.

You will have the opportunity to thrive in a culture that inspires you to:

+ Apply your talent to challenging and meaningful projects

+ Receive select funding to pursue ideas in scientific and technological discovery

+ Partner with world-class experts in a collaborative environment

+ Nurture and develop the next generation of scientific leaders

+ Give back to and improve our communities

Vaccinations & Safety Protocols

_Battelle may require employees, based on job duties, work location, and/or its clients’ requirements to follow certain safety protocols and to be vaccinated against a variety of viruses, bacteria, and diseases as a condition of employment and continued employment and to provide documentation that they are fully vaccinated. If applicable, Battelle will provide reasonable accommodations based on a qualified disability or medical condition through the Americans with Disabilities Act or the Rehabilitation Act or for a sincerely held religious belief under Title VII of the Civil Rights Act of 1964 (and related state laws)._

_Battelle is an equal opportunity employer. We provide employment and opportunities for advancement, compensation, training, and growth according to individual merit, without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity or expression, marital status, age, genetic information, disability, veteran-status veteran or military status, or any other characteristic protected under applicable Federal, state, or local law. Our goal is for each staff member to have the opportunity to grow to the limits of their abilities and to achieve personal and organizational objectives. We will support positive programs for equal treatment of all staff and full utilization of all qualified employees at all levels within Battelle._

The above statements are intended to describe the nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, activities and skills required of staff members. **No statement herein is intended to imply any authorities to commit Battelle unless special written permission is granted by Battelle's Legal Department.**

For more information about our other openings, please visit www.battelle.org/careers