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41861BR

Extended Job Title:

Executive Associate

Position Description:

Performs administrative and coordinative work in direct support of an executive officer, including such functions as planning, budgeting, supervision and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision with evaluation based on results obtained.

Requisition ID:

41861BR

Travel Required:

Up to 25%

Major/Essential Functions:

+ Serve as the CIO's primary point of contact and assist in maintaining the calendar, coordinating activities, and scheduling complex meeting scenarios for the TTU System CIO and Information Technology team.

+ Answer/Create email correspondence, perform administrative duties for daily office operations.

+ Initiate travel applications, make reservations, and process travel vouchers for reimbursement.

+ Coordinate Departmental Activities & Events, including making arrangements with suppliers and vendors.

+ In coordination with the CIO, support CIO-hosted meetings providing coordination, communication, and information recording / re-distribution services.

+ Maintain department records, communications, and filings as necessary to support IT leadership.

+ In coordination with TTUSA IT leadership, actively develops, revises, and maintains internal administrative procedures for the division. Coordinates with other executive associates and administrative assistant staff to ensure consistent practices are followed within the division between departments.

+ Maintain technology proficiency using common office technology toolsets, including the complete Microsoft Office Suite of products.

+ Track progress of key IT projects and report status to the CIO.

+ Organize and maintain confidential documents and sensitive information.

+ Prepare agendas, materials, and logistics for meetings, presentations, and conferences.

+ Other duties as assigned.

Grant Funded?:

No

Minimum Hire Rate:

4000

Pay Basis:

Monthly

Schedule Details:

8am - 5pm M-F

Work Location:

Lubbock

Department:

TTUS Information Technology

Required Attachments:

Professional/Personal References, Resume / CV

Job Type:

Full Time

Job Group:

Executive and Admin Assistants

Shift:

Day

Required Qualifications:

Bachelor's degree required in related area plus six years progressively responsible administrative experience including supervisory experience; OR a combination of education and/or experience to equal ten years.

Does this position work in a research laboratory?:

No

About the Department and/or College:

The Texas Tech University System was formed in 1996 and formally established by the State of Texas three years later in 1999. Since its inception, the TTU System has emerged as one of the top public university systems in the nation and is a dynamic force in higher education. Today, the TTU System consists of five component institutions and operates at multiple campuses and academic sites (https://www.texastech.edu/campuses.php) across the state and globe.

+ • Texas Tech University (http://www.ttu.edu/)

+ • Texas Tech University Health Sciences Center (http://www.ttuhsc.edu/)

+ • Angelo State University (http://www.angelo.edu/)

+ • Texas Tech University Health Sciences Center El Paso (http://elpaso.ttuhsc.edu/)

+ • Midwestern State University (https://msutexas.edu/)

Focused on advancing higher education, health care, research and outreach, the TTU System is headquartered in Lubbock, Texas, and provides its universities with the resources needed to meet the global challenges of today and the future.

Whether it’s contributing billions of dollars annually in economic impact or being the only system in Texas to house an academic institution, law school, and medical school at the same location, the TTU System continues to prove that anything is possible.

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

About the University:

Established in 1996, the Texas Tech University System is one of the top public university systems in the nation, consisting of five universities – Texas Tech University , Texas Tech University Health Sciences Center , Angelo State University , Texas Tech University Health Sciences Center El Paso and Midwestern State University .

Headquartered in Lubbock, Texas, the TTU System is a more than $3 billion enterprise focused on advancing higher education, health care, research and outreach with approximately 21,000 employees and 63,000 students, more than 400,000 alumni, a statewide economic impact of $16.4 billion and an endowment valued at $1.7 billion. In its short history, the TTU System has grown tremendously and is nationally acclaimed, operating at 24 academic locations in 20 cities (18 in Texas, 2 international).

In addition, the TTU System is one of only nine in the nation to offer programs for undergraduate, medical, law, nursing, pharmacy, dental and veterinary education, among other academic areas.