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MEDICAL UNIT SPECIALIST (I/C) - 60008314

Date: Jul 30, 2025

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) .

Requisition No: 857756

Agency: Children and Families

Working Title: MEDICAL UNIT SPECIALIST (I/C) - 60008314

Pay Plan: Career Service

Position Number: 60008314

Salary: $34,760.00 - $55,174.24 Annually

Posting Closing Date: 08/06/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

The Florida Department of Children and Families (DCF) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders .

Florida State Hospital (FSH) is a mental health treatment facility owned and operated by the State of Florida and is part of the Department of Children and Families. The department’s mission is to “work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.”

FLORIDA STATE HOSPITAL IS A TOBACCO FREE FACILITY.

TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.

This is a highly responsible and professional position serving as theMedical Unit Specialist. The ideal candidate will be a collaborative team player who works seamlessly across all sections within the program office. This role requires the use of independent judgment, a proactive approach to responsibilities, and exceptional attention to detail. If you are driven, organized, and thrive in a fast-paced environment, we encourage you to apply.

Specific Duties and Responsibilities include:

+ This is a responsible position located in the Medical Services/Clinical Services area, because of the nature of the information and confidentiality of the department; this is a very sensitive position requiring a person of high trust and authority. Responsible for the assurance of patient and employee confidentiality related to HIPPA Guideline.

+ Prepares and maintains Excel spreadsheet/workbook for staff Performance. Electronically prepares annual employee evaluations for clinics and other staff members reporting to the Clinical Medical Director / END/ Ancillary Svs/ Infection Control Director for review/submission. Develops and formats computer generated reports, forms, etc. utilizing Microsoft Word, Excel and PowerPoint software applications for interoffice use as needed. Receives all incoming calls, answers routine questions and routes all other calls to appropriate person in the department. Receives and screens and routes all mail for Unit 31 & 32 daily. Prepares requisitions for purchasing and warehouse orders. Maintains adequate supplies for the department. Organizes and maintains records, filing system and inventories. Provide clerical support to the END, Clinical Medical Director, Ancillary Services and Infection Control directors in creating, updating and maintaining Continuous Quality Improvement (CQI) and other data. Record and maintain biweekly leave and attendance Excel spreadsheet; audit for accuracy periodically to reconcile with People's First and Kronos, maintain and send the provider coverage calendar. Prepare agenda/minutes for meetings as needed.

+ Collects, compiles and submits data for monthly reports, including but not limited to scorecard, maintain list of all no-shows for training classes, and other reports necessary to maintain operations within Unit 31/32, all departments. Ensure supplies are ordered and stocked, maintain a system to track needs for supplies for all departments within the unit.

+ Serve as the back up to the Operations Analyst. Ensure all required trainings are complete.

+ Other duties as assigned.

Knowledge, Skills and Abilities required for the position:

+ Knowledge of record keeping procedures.

+ Knowledge of problem solving techniques.

+ Ability to plan, organize and coordinate activities.

+ Ability to utilize problem-solving techniques.

+ Ability to pay attention to details.

+ Ability to complete forms and reports.

+ Ability to communicate effectively.

+ Ability to establish and maintain effective working relationships with others.

Minimum Qualifications:

+ Four years of clerical or hospital experience.

+ College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience.

Candidate Profile (application) must be completed in its entirety:

+ Include the supervisor names and phone numbers for all periods of employment.

+ Account for and explain gaps in employment so that the hiring process is not delayed.

+ Experience, education, training, knowledge, skills and/or abilities, as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.

+ It is unacceptable to use the statement “See Resume” in place of responding to qualifying questions and entering work history.

+ If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

Benefits of Working for the State of Florida:

+ Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits.

+ For a more complete list of benefits, visit www.mybenefits.myflorida.com .

DCF EMPLOYMENT DISCLOSURES

US CITIZEN REQUIREMENT Only US citizens and lawfully authorized alien workers will be hired.

SELECTIVE SERVICE SYSTEM REGISTRATION All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS). Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov .

RETIREE NOTICE If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement.

BACKGROUND SCREENING It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

CHATTAHOOCHEE, FL, US, 32324

Nearest Major Market:Tallahassee