• Administrative Assistant/Coordinator - Central…

    UPMC (Pittsburgh, PA)


    We are seeking a detail-oriented Administrative Assistant /Coordinator to join our HIM department. In this role, you will provide essential administrative support to the Central HIM management team** **across 25+ UPMC hospitals. Responsibilities include calendar management, meeting coordination, and the meticulous preparation of meeting materials for the System HIM Committee, a critical medical staff committee within our organization.** **Your contributions as an Administrative Coordinator in this department will directly support our mission of Life Changing Medicine.

    Key Responsibilities:

    + Calendar Management: Efficiently manage schedules and appointments for senior HIM team members, ensuring optimal time management and coordination.

    + Meeting Coordination: Facilitate meetings by scheduling rooms, sending invitations, preparing agendas, and taking comprehensive meeting minutes.

    + Meeting Materials Preparation: Prepare and organize presentations, slide decks, and other meeting materials for the System HIM Committee. Compile meeting summaries, special reports, and CE forms as required.

    + Administrative Support: Handle general administrative tasks such as correspondence, document management, department projects, and maintaining member lists and meeting reminders.

    + This position is 100% on site.

    + Candidates must possess strong Microsoft skills, specifically, Excel, Word, and PowerPoint, as well as Adobe applications.

    + High school diploma or equivalent or associates degree.

    + 5 years' experience in an increasingly responsible administrative support role.

    + Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.

    + Ability to use applicable MS Suite products.

    + Advanced knowledge of business processes and procedures.

    + Working knowledge of accounting and financial principles and functions.

    + Ability to analyze data.

    + Ability to use discretion and independent judgment. **Licensure, Certifications, and Clearances:** **UPMC is an Equal Opportunity Employer/Disability/Veteran**