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ADMINISTRATIVE COORDINATOR

Date: Jul 31, 2025

Req ID: 51662

Location:

LITTLE ROCK, AR, US, 72202

Category: DEPT OF WORKFORCE SERVICES

Anticipated Starting Salary: $43,088.03

Position Number: 22100392

County: Pulaski

Anticipated Starting Salary: $43,088.03

Position Summary

The Administrative Coordinator will serve as an Administrative Coordinator to the Business and Technology Manager. This position is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by the supervisor.

This position requires on-site employment with no remote or hybrid options available.

Education and Professional Work Experience

Minimum Qualifications

A high school diploma or equivalent is required, plus one (1) year of experience in administrative roles.

Knowledge, Skills, and Abilities

+ Ability to manage multiple priorities, tasks, and deadlines simultaneously.

+ High attention to detail and accuracy in all administrative tasks, including document management, budget tracking, and scheduling. Strong verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders.

+ Ability to prepare clear, concise reports and correspondence that convey key information to various audiences.

+ Strong problem-solving abilities to address administrative issues, resolve conflicts, and improve workflows.

+ Strong skills in using office software applications (Microsoft Word, Excel, PowerPoint, Outlook), and familiarity with project management software or database systems.

Job Responsibilities and Expected Results

Key Business Processes/ Duties

+ + Coordinates assignments from the Business and Technology Manager.

+ Composes, types, and produces material as directed.

+ Monitors and maintains the Technology Lab referral list and training schedules.

+ Serves as a backup for picking up, sorting, and directing mail for the Business & Technology unit.

+ Files and retrieves records.

+ Prepares ad-hoc reports under the direction of the Business and Technology Manager as needed for DSB Management.

+ Provides support and submits reports to the Business and Technology Manager in preparation for quarterly board meetings.

+ Assists in completing federal and state financial reports for the Vending Facility Program.

+ Develop spreadsheets as assigned and within the time frames provided.

+ Completes purchase requisitions, 80004s, TR-1s, and other required paperwork as directed.

+ Assists with managing vendor files and paperwork.

+ Provides support with site and vendor visits as requested by the Business and Technology Manager.

+ Provides support with the receipt, delivery, and inventory management of equipment.

+ Assist with evaluating and implementing accessibility measures within the program to meet DSB needs.

+ Performs other duties as assigned.

Position Information

Job Series:Administrative Support

Classification:Administrative Coordinator – Career Path

Class Code:PAS02P

Pay Grade:SGS04

Salary Range:$43,088 - $63,770

Job Summary

The Administrative Coordinator serves as an essential part of the administrative team within a department, providing higher-level coordination and management of office functions, supporting leadership, and ensuring efficient day-to-day operations. This role goes beyond traditional administrative tasks by requiring a proactive approach to problem-solving, project management, and team collaboration. The Administrative Coordinator plays a key role in supporting policy implementation, managing workflows, coordinating cross-departmental activities, and enhancing communication and operational efficiency.

Primary Responsibilities

Oversee the daily operations of the office, ensuring that office systems, procedures, and resources are efficiently managed. Monitor office supply levels, place orders, and manage inventory to ensure all operational needs are met. Ensure office equipment is functioning properly and arrange for repairs or maintenance as needed. Coordinate complex scheduling for senior staff, arranging meetings, conferences, and travel plans. Prioritize appointments and ensure that all participants are informed and prepared for meetings or events. Maintain accurate and up-to-date records for both physical and digital files, ensuring ease of access and compliance with relevant policies. Organize and manage filing systems for confidential and non-confidential information, ensuring adherence to state laws and regulations. Assist in evaluating existing administrative processes and recommend improvements to streamline operations and increase efficiency. Collaborate with team members and leadership to design and implement changes that enhance organizational performance. Manage internal communications, ensuring that memos, notices, and announcements are distributed efficiently and accurately.

Knowledge and Skills

Ability to manage multiple priorities, tasks, and deadlines simultaneously. High attention to detail and accuracy in all administrative tasks, including document management, budget tracking, and scheduling. Strong verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders. Ability to prepare clear, concise reports and correspondence that convey key information to various audiences. Strong problem-solving abilities to address administrative issues, resolve conflicts, and improve workflows. Strong skills in using office software applications (Microsoft Word, Excel, PowerPoint, Outlook), and familiarity with project management software or database systems.

Minimum Qualifications

A high school diploma or equivalent is required, plus one (1) year of experience in administrative roles.

Licensure/Certifications

N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Nearest Major Market:Little Rock