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Admin Asst Sr/Inter Healthcare

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The University of Michigan Health System is home to multiple Collaborative Quality Initiatives (CQIs) coordinating centers which seek to address some of the most common, complex, and costly areas of surgical and medical care. With funding from Blue Cross Blue Shield of Michigan (BCBSM), the CQIs work collaboratively with health care providers throughout Michigan to collect data to a centralized registry. The data are analyzed and shared to identify processes that lead to improved delivery of care and outcomes, and guide quality improvement interventions.

The Obstetric Initiative (https://www.obstetricsinitiative.org/) (OBI) is a Collaborative Quality Initiative (CQI) statewide quality improvement project working with approximately 70 Michigan maternity hospitals. OBI is working to address variation in obstetric care with a primary focus on promoting vaginal birth and safely lowering the cesarean delivery rate among low-risk patients. Additional initiatives include promoting birth equity, safe opioid prescribing and reducing maternal morbidity. We are currently seeking a dynamic and motivated self-starter to join our team in the role of Administrative Assistant.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

+ Excellent medical, dental and vision coverage effective on your very first day

+ 2:1 Match on retirement savings

Responsibilities*

Administrative Support

+ Provide comprehensive administrative support to OBI's team, including but not limited to scheduling meetings and updating calendars, reserving space, ordering supplies and food, managing meeting agendas, and other tasks as assigned.

+ Coordinate logistics for hospital site visits and other meetings. Responsibilities include scheduling coordination, room reservation, food ordering, and arranging transportation to ensure seamless visits.

+ Oversee inventory management by tracking and distributing items to ensure the team has the necessary resources for meetings and events.

+ Develop and maintain email groups and contact lists to facilitate effective communication.

+ Lead the planning and coordination of program events. This includes organizing, scheduling, and actively managing logistics to ensure successful outcomes.

+ Support daily operations by setting up virtual meetings, including webinars and workgroup video conferences, and managing training sessions.

+ Manage financial transactions concerning vendor payments. Track expenses, process invoices, and handle procurement of goods/services using the M-Pathways system.

+ Administer and process incentive payments to participants efficiently and accurately.

+ Prepare detailed travel and reimbursement reports in compliance with organizational policies.

+ Additional duties and responsibilities as assigned to support the overall effectiveness and efficiency of the team.

Required Qualifications*

Senior Level:

+ High school education with a minimum of four years of progressively more responsible administrative assistant experience.

+ Demonstrated proficiency with Microsoft Office applications, as well as with Google Drive applications.

+ Demonstrated experience using scheduling/meeting management software such as Zoom, Microsoft Teams and Doodle.

+ Ability to perform highly responsible, administrative duties using independent judgment and professionalism.

+ Ability to prioritize work with concurrent deadlines and operate in a fast-paced environment.

Intermediate Level:

+ High school education with a minimum of two years of progressively more responsible administrative assistant experience.

+ Demonstrated proficiency with Microsoft Office applications, as well as with Google Drive applications.

+ Demonstrated experience using scheduling/meeting management software such as Zoom, Microsoft Teams and Doodle.

+ Ability to perform highly responsible, administrative duties using independent judgment and professionalism.

+ Ability to prioritize work with concurrent deadlines and operate in a fast-paced environment.

Desired Qualifications*

Prior experience within the University of Michigan and familiarity with their systems, policies, and procedures.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

266587

Working Title

Admin Asst Sr/Inter Healthcare

Job Title

Admin Asst Sr Healthcare

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Mobile/Remote

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Medical School

Department

MM Obstetrics & Gynecology Dpt

Posting Begin/End Date

7/29/2025 - 8/19/2025

Career Interest

Administration