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Details

**Open Date** 07/30/2025

**Requisition Number** PRN42713B

**Job Title** Leave Administrator

**Working Title** Leave Administrator

**Job Grade** P00

**FLSA Code** Professional

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

**VP Area** President

**Department** 00410 - Human Resources

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $49,000 - $51,000

**Close Date** 09/21/2025

**Priority Review Date (Note - Posting may close at any time)** 08/07/2025

Job Summary

Leave Administrator:

Advises employees and managers on the organization’s leave programs, including maternity or paternity leave, medical or disability leave, military leave, or unpaid leave. Analyzes leave claims or requests, determines employee eligibility, advises managers of alternate work arrangements or coordination of coverage, and assists departments with employees’ return of service. Records leaves in the HRIS systems as needed. Ensures compliance with internal and external policies and regulations.

Employees and managers’ first point of contact answering routine questions on the organization’s leave programs, including FMLA leave, paid parental leave, medical leave, military leave, and non-health related leaves. Intakes leave requests and insurance claims (Workers’ Compensation, Disability, and Life) and determines employee eligibility. Coordinates with employees and departments to obtain information to process leaves and claims. Refers employees to ADA Specialist when necessary. Enters leave-related data into the HRIS , payroll and/or leave system as needed. Ensures compliance with internal and external policies and regulations. Performs work under direct supervision. Handles basic issues and problems and refers more complex issues to higher-level staff. Possesses beginning to working knowledge of subject matter. Requires general knowledge of leave laws ( FMLA , USERRA , WC, etc.), basic skill set, and proficiency. Conducts work assignments as directed. Closely supervised with little latitude for independent judgement

This position is hybrid, so the incumbent will be required to work at least one day per week onsite, but will also be able to telecommute. An employee hired into this role who telecommutes will be responsible for providing space, telephone, printing, networking, and/or internet capabilities at the telecommute location and sign the University of Utah Telecommuting Agreement

University of Utah offers a comprehensive benefits package including:

Excellent health care coverage at affordable rates

14.2% retirement contributions that vest immediately\*

Generous paid leave time

11 paid Holidays per year

50% tuition reduction for employee, spouse, and dependent children

Flex spending accounts

Free transit on most UTA services

Employee discounts on a variety of products and services including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel

Professional development opportunities

A wellness program to promote health and quality of life

Additional benefits information is available at www.hr.utah.edu/benefits

* Only employees who are residents of the United States and those holding H-1B Visas are eligible for retirement benefits. If you previously worked for the University and were enrolled in a Utah Retirement Systems ( URS ) retirement plan, Utah law requires that you be re-enrolled in the same URS plan upon rehire. If you were enrolled in a URS plan with another employer and wish to be enrolled during your University employment, you must complete the Irrevocable Election (online at https://benefits.utah.edu/retirement-plan-election/) before your first paycheck

Responsibilities

Leave Administrator, I

Advises employees and managers on the organization’s leave programs, including maternity or paternity leave, medical or disability leave, military leave, or unpaid leave. Analyzes leave claims or requests, determines employee eligibility, advises managers of alternate work arrangements or coordination of coverage, and assists departments with employees’ return of service. Records leaves in the HRIS systems as needed. Ensures compliance with internal and external policies and regulations.

Performs work under direct supervision. Handles basic issues and problems, and refers more complex issues to higher-level staff. Possesses beginning to working knowledge of subject matter.

Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.

Leave Administrator, II

Advises employees and managers on the organization’s leave programs, including maternity or paternity leave, medical or disability leave, military leave, or unpaid leave. Analyzes leave claims or requests, determines employee eligibility, advises managers of alternate work arrangements or coordination of coverage, and assists departments with employees’ return of service. Records leaves in the HRIS systems as needed. Ensures compliance with internal and external policies and regulations. Performs work under general supervision. Handles moderately complex issues and problems, and refers more complex issues to higher-level staff. Possesses solid working knowledge of subject matter. May provide leadership, coaching, and/or mentoring to a subordinate group.

Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

Department Specific Responsibilities:

Primarily relies on expertise of others to solve problems. Utilizes resources to solve basic problems and answer routine questions

Responds to routine customer questions in a timely manner

Involves or escalates to others most HR issues for resolution

Proficient at primary functions of leave management and understands the lifecycle of leaves and the importance of completing assigned tasks

Maintains accurate data and files

Understands UHRM’s services and priorities

Minimum Qualifications

**EQUIVALENCY STATEMENT :** 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

**Leave Administrator, I:** Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.

**Leave Administrator, II:** Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

Preferences

Leave Administrator Preferences:

Familiarity with FMLA . Customer service focused. Proven success in managing tasks independently. Team and task oriented.

**Type** Benefited Staff

Special Instructions Summary

Additional Information

_The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students._

_Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities._

_The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both._

_To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:_

_Director/ Title IX Coordinator_

_Office of Equal Opportunity and Affirmative Action ( OEO /AA)_

_383 University Street, Level 1 OEO Suite_

_Salt Lake City, UT 84112_

_801-581-8365_

[email protected]_

_Online reports may be submitted at_ **oeo.utah.edu**

_For more information:_

https://www.utah.edu/nondiscrimination/

_To inquire about this posting, email:_

[email protected]

_or call 801-581-2300._

_The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules._

_This position may require the successful completion of a criminal background check and/or drug screen._

_https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South._