"Alerted.org

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Warehouse & Purchasing Manager with proven experience in shipping and receiving, inventory control, and procurement—ideally within the dietary supplement or nutraceutical industry. The ideal candidate will possess both technical knowledge of material/component handling and strong leadership capabilities to guide daily operations. This role requires exceptional time management, clear communication, problem-solving skills, and the ability to prioritize effectively in a fast-paced, highly regulated environment.

The candidate must be proficient in Google Sheets and NetSuite ERP, and capable of maintaining compliance with cGMP, FDA, and company SOPs while collaborating with cross-functional teams.

Key Responsibilities

Warehouse Operations

+ Lead all daily warehouse functions including receiving, inspection, storage, picking, and shipping of raw materials, packaging components, and finished goods.

+ Ensure compliance with cGMP standards for the safe handling of inventory and materials.

+ Oversee lot-level traceability, and maintain accurate documentation of all inbound and outbound shipments.

+ Coordinate with Quality Assurance on retention sample collection, product quarantine, and release protocols.

+ Enforce safety protocols and contribute to a clean, organized, and hazard-free warehouse environment.

+ Train and manage warehouse staff on SOPs, inventory movement, and operational efficiency.

Purchasing & Inventory

+ Create, issue, and manage purchase orders for raw materials, packaging, MRO, and operational supplies.

+ Establish and maintain strong relationships with vendors; evaluate vendor reliability and performance.

+ Monitor stock levels and lead times to optimize inventory flow, prevent production delays, and minimize carrying costs.

+ Maintain accurate vendor/item master data in NetSuite; track material usage, shelf life, and reordering needs.

+ Collaborate with R&D, Production, and QA to forecast demand and support product launches.

Document Control & Compliance

+ Ensure all receiving, shipping, and warehouse records meet FDA and industry standards for documentation and traceability.

+ Organize and maintain Certificates of Analysis (COAs), specifications, and supplier documentation.

+ Support internal and external audits by maintaining clean, audit-ready records and participating in inspection readiness.

Systems & Reporting

+ Utilize NetSuite ERP for purchasing, receiving, inventory adjustments, and reporting.

+ Build and manage Google Sheets dashboards to provide real-time visibility of inventory, POs, and procurement metrics.

+ Analyze supplier and inventory performance data; implement process improvements and cost-saving initiatives.

Qualifications

+ 7+ years of warehouse and/or purchasing management experience, preferably in the dietary supplement, food, or nutraceutical industries.

+ Strong knowledge of GMP, FDA compliance, and traceability best practices.

+ Proficiency in NetSuite ERP is required.

+ Advanced Google Sheets skills (VLOOKUP/XLOOKUP, pivot tables, filtering, formulas).

+ Exceptional organizational, time management, and multitasking abilities.

+ Strong written and verbal communication skills, with the ability to collaborate effectively across departments.

+ Demonstrated experience in training and mentoring warehouse teams.

+ Forklift certification (or willingness to obtain within 90 days of employment).

Work Environment

+ Role is split between office (administrative tasks) and warehouse (operations oversight).

+ Requires occasional lifting (up to 50 lbs), walking, standing, and forklift usage.

+ Frequent collaboration with Quality, Production, and R&D teams in a dynamic, fast-paced environment.

Compensation & Benefits

+ Competitive base salary commensurate with experience.

+ Full benefits package including health, dental, vision, and paid time off.

+ Opportunities for career development and advancement in a high-growth, mission-driven company.

Powered by JazzHR