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Title: Administrative Support Specialist - 998934

Position Number: 998934

Unit/Department: Dean's Office Arts & Sciences

Salary: Commensurate with qualifications and experience

Department Summary:

Drake University's College of Arts and Sciences is a community of life-long learners engaged in the creative use of knowledge, culture, and reflection to meet the challenges of the 21st century. Through its interdisciplinary programs, offerings in the natural sciences, social sciences, humanities and fine arts, the college prepares students for a productive career, active leadership and responsible citizenship in the global and diverse community of the future.

The College offers degree programs in the full range of arts and sciences disciplines and interdisciplinary programs. The Music department (School of Fine Arts) is an accredited institutional member of the National Association of Schools of Music. Drake offers the best of both worlds: a department that is large enough to support a vast range of musical activities, but small enough that students receive highly personal attention. We pride ourselves on providing big-school opportunities in a small-school environment, and our graduates are well trained and well-rounded musicians who are highly competitive in a wide range of vocational fields.

For more about the department, visit: https://www.drake.edu/music or more info for the college, visit: https://www.drake.edu/artsci/about/

Job Summary:

Drake University’s College of Arts and Sciences is excited to invite applications for an Administrative Support Specialist position to manage and coordinate daily operations in the Music department in the college.

Core duties include administrative support to faculty, class schedule building and classroom reservations, setting up student auditions, student recruitment and admission activities, monitoring of supplies and equipment, managing calendars, events and department facilities, maintaining databases, generating reports, maintaining websites, and other duties as assigned. Day-to-day clerical and public-facing duties will vary.

Minimum Qualifications:

Associate's Degree or equivalent previous work experience

Preferred Qualifications:

Previous work experience in higher education

Job Duties:

+ 40% - Music department office management - (Essential)

+ 30% - Coordinate student auditions and recruitment activities - (Essential)

+ 15% - Schedule building and student registrations - (Essential)

+ 5% - National Association of Schools of Music (NASM) Accreditation and Annual Reporting - (Essential)

+ 5% - Maintain Websites - (Essential)

+ 5% - Perform other duties as assigned - (Essential)

Special Instructions to Applicants:

For consideration, you must apply online. Please include a resume and cover letter.

If you have any questions about this job positing or the application process, please email [email protected]

Review of Applications Begins:

A review of applications will begin immediately. This position will remain open until filled.

Salary and Benefits:

At Drake, we are proud to offer our employees, their spouses, and eligible dependents a comprehensive benefits package, which includes a wide range of core benefits, perks, and discounts. If you are exploring a job with Drake University, we invite you to spend a little time with our Drake Benefits Guide 2025 (https://www.drake.edu/media/departmentsoffices/humanresources/documents/2025%20Benefits%20Guide11.13.2024.pdf) . One of our popular policies provides a tuition waiver for Drake employees, their spouses, and eligible dependents. Drake also participates in not one, but two tuition exchange programs available to dependent children. Tuition Benefits (https://www.drake.edu/hr/benefitsoverview/tuitionbenefits/)