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Description

As a member of the office support team, the Office Services Clerk provides high quality office services related support.

Essential Functions:

+ Provide mailroom services, including sorting, distributing, collecting, and metering of mail and parcels on an accurate and timely basis.

+ Provide reprographic services, including copying/printing, faxing, and scanning in accordance with verbal and written instructions and Firm policies and procedures.

+ Responsible for the organization and upkeep of copy rooms. Stock general supplies; deliver paper; provide daily maintenance of the copier area.

+ On a proactive basis, responsible for appropriate set-up and cleaning of conference rooms. Inspect and ensure that all rooms are stocked with appropriate supplies and continuously ready for use. Assist with the delivery and set-up of catering needs for meetings.

+ Organize and distribute kitchen supplies. Maintain appropriate inventory levels of all related supplies.

+ Maintain organization and cleanliness of shared office spaces, such as copy rooms, file rooms and kitchen areas. Perform incidental cleaning, dusting, and other related tasks.

+ Work with the Office Administrator to provide on-site assistance to the Information Services team; assist with computer equipment set-up; install video and audio-conferencing equipment.

+ Provide front desk back-up coverage, including facilitating incoming calls, as well as greeting, assisting and providing general information to visitors.

+ Adhere to strict confidentiality, timeliness, and accuracy of all related work.

Additional Functions:

+ Serve as a back up to records function; assemble files and records for processing; may handle file retrieval requests. Maintain and secure records in accordance with established Firm policies and procedures.

+ Assist with general clerical support, as requested.

+ Other duties as assigned

QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):

+ High School diploma or equivalent required.

+ Prior experience in an Office support position (1- 3 years; law firm experience preferred)

+ Ability to lift up to 50 lbs of office-related equipment and supplies.

+ Ability to perform tasks in a timely manner with a high degree of accuracy and attention to detail. Ability to prioritize workload.

+ Strong customer service skills and ability to maintain positive working relationships with clients, attorneys and support staff.

+ Adheres to strict confidentiality, timeliness and accuracy of all related work.

+ General knowledge of Microsoft Outlook email and the internet required.

+ Knowledge and experience running office equipment (copiers, scanners, fax machine).

+ Understanding of US Postal Service and express mailing (FedEx UPS, etc.).

+ General knowledge of email and internet.

Work Environment & Physical Demands

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL REQUIREMENTS

Medium Work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and/or greater than negligible up to 10 pounds.

VISUAL ACUITY

Worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

COMPENSATION & BENEFITS

The salary range for this position applies to the State of New Jersey. The salary range reflects a variety of factors that are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the range for a position. A reasonable estimate of the current range for this position is $50,500 to $60,000.

For information on Fox Rothschild's compensation and benefits visit: Compensation & Benefits (foxrothschild.com) (https://www.foxrothschild.com/careers-for-staff/compensation-benefits)

Disclaimer

_Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future._

_The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position._

_Equal Opportunity Employer - vets, disability_

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.