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Job Title

Administrative Coordinator I

Agency

Texas A&M University - Corpus Christi

Department

School of Arts, Media, & Communication

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

Learn more information here (https://www.youtube.com/watch?v=EwQR4HbGJu0) !

PURPOSE

This position, under general supervision, provides direct administrative support to the Director and Associate Director of the School of Arts, Media, & Communication including daily operations, projects, special events, initiatives, and programs. Provides leadership in planning, directing, and evaluating school operations. Functions as a high-level school liaison to customers, represents the school on committees, and maintains interactions with high-ranking officials within and outside the university.

RESPONSIBILITIES

Executive Assistant - 40%

+ Participates in planning and execution of administrative operations.

+ Maintains calendar and schedules appointments for Director and Associate Director.

+ Coordinates travel arrangements, prepares itineraries, and processes reconciliations.

+ Creates presentations, prepares reports, prepares meeting agendas, and transcribes minutes.

+ Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies, and procedures. Monitors compliance with policies and procedures.

+ Reviews documents for the Director and Associate Director and attends meetings on their behalf, as needed.

+ Maintain excellent public relations with administrators, faculty, staff, students, donors, and community members.

+ Exercises discretion and independent judgement with respect to matters of significance.

+ Perform other duties as assigned.

Office Manager - 40%

+ Identify and recommend improvements for administrative procedures and make evaluative judgements in implementing changes. Assist in the resolution of complex, sensitive, and confidential administrative matters.

+ Monitor and coordinate staff workflow; delegate and distribute tasks.

+ Processes purchase orders and payments through Islander Buy.

+ Maintains records, such as the school committee roster and personnel files, and manages projects, as assigned.

+ Work in collaboration with department admins, the events specialist, and others to plan and execute meetings and events.

+ Update and manage Emergency Management Plans and Emergency Contact List.

+ Approve and submit all key requests and swipe card access for faculty, staff, and students.

+ Maintain and order school promotional materials.

+ Serve on various school, university, and system committees.

Personnel Management - 10%

+ Hires, trains, and supervises student workers and support staff.

+ Review and approve time in Workday for all staff in the school.

+ Oversee and assist the school with the process for hiring faculty and staff.

+ Process promotions, compensation changes, position reviews, terminations, resignations, and retirements.

Key Processes - 10%

+ Collect and file syllabi records for all departments in the school.

+ Assist Director and Associate Director with various school processes, including faculty elections, handbook and curriculum changes, research enhancement applications, etc.

+ Manage the pre-tenure, promotion, tenure, and post-tenure process, ensuring that all university and school rules and timelines are followed.

+ Assist with school and department website updates.

QUALIFICATIONS

+ Bachelor’s degree.

+ Two (2) years of related experience

+ Additional experience may be considered as a substitution for minimum experience requirement. Associate degree and Four (4) years of related experience. OR High School Diploma/GED and Six (6) related experience.

+ Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

+ Ability to work efficiently with minimal supervision and work cooperatively with others in a fast-paced environment.

+ Strong interpersonal and communication skills (verbal and written).

+ Excellent planning, organization, time management, and problem-solving skills.

PREFFERRED QUALIFICATIONS

+ Four (4) years of experience providing administrative support in an executive-level office setting.

+ Experience with Workday, Imburse, and/or FAMIS/Canopy.

+ Experience with Banner, Argos, Ad-Astra, and survey programs (e.g., Qualtrics, Survey Monkey).

+ Experience with faculty information systems (e.g., Interfolio).

SALARY $47,000 - $50,000.04 Annually Approximately

+ $3,916.66 - $4,166.67 Monthly

BENEFITS (rules, policies, eligibility apply)

From our generous benefits package (https://www.tamucc.edu/human-resources/benefits/index.php) and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

Insurance (https://assets.system.tamus.edu/files/benefits/website/BenefitsGuide.pdf)

+ Medical

+ $0 - $30 per month for Employee Only coverage after university contribution ($920 value).

+ Up to 83% of premium covered by the university:

+ Employee and Spouse

+ Employee and Children

+ Employee and Family coverage

+ Dental & Vision

+ Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

On-campus wellness opportunities (https://www.tamucc.edu/human-resources/benefits/wellness-resources.php)

Dual Career Partner Program

Work Life Solutions: (https://www.tamucc.edu/human-resources/benefits/eap.php)

+ Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits: (https://www.tamucc.edu/human-resources/benefits/tuition/index.php)

+ Public Loan Forgiveness

+ Book scholarships

+ 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

Retirement (https://www.tamucc.edu/human-resources/benefits/retirement-programs.php)

+ Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)

+ Voluntary Tax Deferred Account/Deferred Compensation Plan

Time Off: (https://www.tamucc.edu/human-resources/time-off/index.php)

+ 8+ hours of vacation paid time off every month.

+ 8 hours of sick leave time off every month.

+ 8 hours of paid time off for Birthday leave.

+ 12-15 paid holidays each year.

Review of a pplications will be begin August 11, 2025.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.