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Job Title

Business Administrator I

Agency

Texas A&M University

Department

Finance - College of Arts and Sciences

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Business Administrator I is responsible for managing a full range of business activities including reviewing and approving business documents for the department head and developing, monitoring, and reporting accounts and unit budget and other quantitative data.

Essential Duties/Tasks:

+ Financial Management/Budget - Manages departments business and financial operations. Tracks and analyzes financial activity, providing periodic status reports to the department head. Reviews and approves account reconciliations. Manages financial transactions of the unit relative to the operating budget, graduate funds, incoming bursary and gift funds, and sponsored projects. Consults with and advises department head, faculty, and staff concerning business activities. Proposes solutions to routine and complex financial problems for the department. Manages annual fiscal year closing activities and drafts new fiscal year plans. Manages routine fiscal activities. Prepares annual university budget documents and submits to department head and college for approval. Provides interpretation of university policies and procedures to college and department staff and communicates changes and updates as it relates to business practices. Monitors compliance with policies and procedures. Provides solutions to problems related to business practices.

+ Business Center Oversight and Supervisory - Oversees financial activities for Sociology and assists with organizing priorities for business center. Identifies training needs and participates in the hiring, supervising and training of business staff and student workers.

+ Payroll Coordination - Coordinates routine payroll activities pertaining to the employment of faculty, staff, graduate students, research staff, and student workers. Verifies funding availability, oversees payroll source changes, and routinely reviews payroll activity reports.

+ General Arts & Sciences Expectations/Customer Service - Answers questions from staff and leadership on financial rules, guidelines, and procedures. Maintains sufficient knowledge base needed to accurately answer questions and assist with the resolution of complex and unusual problems. Exercises discretion and independent judgment to propose solutions to complex, non-routine situations. Provides excellent customer service. Handles assigned e-mail correspondence and telephone inquiries about travel, AP, purchasing, etc. Provides one-on-one training with customers as requested. Maintains broad knowledge/understanding of payroll and human resource issues enough to redirect customers to the appropriate contact as needed. Mentors team members on customer service expectations. Communicates and distributes information on guidelines and procedures pertaining to processes and procedures. Participates in department staff meetings and professional development courses as necessary. Trains other staff and student workers. Serves as the backup for other business staff as needed.

+ Maintains, Interprets, and Documents (as needed) Relevant TAMU Rules, Processes, Procedures, and Systems - Maintains a detailed understanding of TAMU rules, processes, procedures, and systems (FAMIS, Concur, AggieBuy, Canopy, Workday, Laserfiche, etc.) that are needed to carry out business on a daily basis. Assists department with navigating these items in an efficient way and provides interpretations on these rules when necessary. Assists with documenting/updating department internal processes.

+ Review and Approve Documents - Serves as the reviewer/final approver for purchasing and accounts payable documents in AggieBuy and Concur for assigned department. Maintains thorough understanding of TAMU Guidelines for Disbursements and can apply to accounts payable and payment card transactions. Knowledgeable about TAMU procurement rules and processes. Reviews documents to ensure that contracts and purchase orders are established and executed when necessary. Reviews and approves travel requests and travel expense reports in Concur for assigned departments for compliance with university guidelines and appropriate usage of various fund types.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience:

+ Bachelor’s degree or equivalent combination of education and experience.

+ Five years of related experience in general office, accounting, or personnel operations.

Knowledge, Skills, and Abilities:

+ Knowledge of word processing and spreadsheet applications.

+ Interpersonal and communication skills.

+ Planning and organizational skills.

+ Ability to multitask and work cooperatively with others.

+ Ability to work with groups of people from many backgrounds and be helpful, respectful, approachable, and team oriented.

+ Ability to build strong working relationships and a positive work environment.

Preferred Qualifications:

+ Bachelor's Degree and/or professional certification in business, accounting, or related field.

+ Experience managing business operations: reporting and the annual budget process, preferably with the Texas A&M University System.

+ Experience using FAMIS, AggieBuy, Canopy, Concur, Workday, Laserfiche, Business Objects, etc.

+ Experience in leading meetings with internal and external customers.

+ High degree of self-initiative and ability to think and work independently.

+ Moderate to advanced knowledge of spreadsheets and word processing.

+ Working knowledge of Workday, FAMIS/Canopy, Aggiebuy, CitiDirect, Concur, and I-Payments.

+ Working knowledge of university disbursement policies.

Other Requirements and Factors:

This is an in-person position and daily duties are to be performed on-site. Required to work during regular business hours, Monday-Friday 8am-5pm.

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month

+ Automatic enrollment in the Teacher Retirement System of Texas

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more

+ Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.