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Covenant Health Inc

Position Description

Summary

The Administrative Director of Medical Education plays a pivotal role in the administration and operation of St. Joseph Hospital's newly developing Graduate Medical Education programs, including the Internal Medicine residency (21 residents), Cardiovascular Disease fellowship (6 fellows), and Interventional Cardiology fellowship (2 fellows). This individual will manage the day-to-day operations of these ACGME programs, ensuring compliance with accreditation standards, providing administrative support to program directors and faculty, and coordinating medical student and advanced practice provider education. The Administrative Director will work closely with residents, fellows, students, and other stakeholders to foster a positive and productive learning environment, reporting to the VPMA St Joseph Hospital and working in partnership with Program Directors who will also report to VPMA. They wioll work very closely with Sponsoring Institution and DIO.

Essential Duties and Responsibilities

Supports and promotes the mission and values of Covenant Health Ministry.

Other duties as consistent with this role.

Administrative Support (30%)

+ Assist with applications for ACGME Program Accreditation for IM program with goal of October 2025 submission and coordinate with Lahey as Sponsoring Institution. Oversee day-to-day operations of three programs (Initially IM, later cardiology) which will ultimately include 29 learners

+ Maintain accurate records and databases for all resident/fellow information, schedules, and evaluations

+ Coordinate and manage complex schedules across multiple programs, ensuring timely organization of rotations, conferences, and leave requests

+ Coordinate Faculty schedules for resident supervision and education

+ Assist with recruitment and selection processes, including coordinating interviews through ERAS/NRMP

+ Manage combined program budgets ensuring efficient resource allocation

+ Prepare reports and presentations for program directors, faculty, and accrediting bodies

+ Collaborate with Medical Schools and educational institutions to coordinate learning activities

+ Accreditation Compliance (25%)

+ Develop and maintain thorough understanding of ACGME Common Program Requirements and specialty-specific standards for Internal Medicine and subspecialties

+ Support initial accreditation processes for all three programs during cap development period (2027-2032)

+ Monitor ACGME milestones entry and prepare required reports through ADS

+ Assist in preparing Annual Program Evaluation (APE) materials for each program

+ Ensure timely completion of all documentation for initial accreditation and ongoing compliance

+ Coordinate preparation for ACGME site visits

Communication and Support (20%)

+ Act as primary resource for 29 residents/fellows, faculty, and staff across three programs

+ Facilitate effective communication among all stakeholders including subspecialty education coordinators (SECs)

+ Provide direct support throughout training experiences

+ Coordinate orientation and onboarding for new residents/fellows

+ Organize program events, activities, and meetings including:

+ Clinical Competency Committee meetings (semi-annually)

+ Program Evaluation Committee meetings (annually)

+ Faculty development sessions

Program Development (15%)

+ Support development of new GME infrastructure at St. Joseph Hospital

+ Assist in establishing GME policies and procedures

+ Coordinate with hospital administration to secure necessary resources (classrooms, call rooms, simulation space)

+ Participate in continuous improvement initiatives

+ Support potential future program expansion

Other Duties (10%)

+ Supervise office staff within the medical education office

+ Assist with Continuing Medical Education (CME) activities

+ Coordinate with consortium partners for shared educational experiences

+ Support integration with Covenant Health system initiatives

Job Requirements

Education

+ Bachelor's degree required; Master's degree in healthcare administration, education, or related field preferred

Experience

+ Minimum 3-5 years healthcare administration or program coordination experience

+ GME or medical education setting experience strongly preferred

+ Experience with program start-up or development highly desirable

Knowledge

+ Strong knowledge of ACGME standards, policies, and accreditation processes essential

+ Understanding of Medicare GME funding and cap development

+ Familiarity with residency management software (New Innovations, MedHub, or similar)

+ Knowledge of ERAS, NRMP, and fellowship match processes

Skills

+ Exceptional organizational skills managing multiple programs simultaneously

+ Outstanding communication and interpersonal skills for diverse stakeholder engagement

+ Strong attention to detail for maintaining compliance documentation

+ Proficiency in Microsoft Office Suite and database management

+ Ability to work independently and collaboratively

+ High level of professionalism and discretion with confidential information

+ Strong problem-solving skills in dynamic environment

Reporting Structure

+ Reports directly to: VPMA at St Joseph Hospital

+ Works in close partnership with: Program Directors (they report to VPMA), Designated Institutional Official (DIO), GME committee at Sponsoring Institution

Compensation and Benefits

+ Competitive salary commensurate with experience

+ Comprehensive benefits package including:

+ Health, dental, and vision insurance

+ Retirement plan with employer match

+ Paid time off and holidays

+ Professional development opportunities

+ Support for coordinator certification (C-TAGME)

Growth Opportunities

+ Lead role in establishing new GME programs at St. Joseph Hospital

+ Potential expansion to additional residency/fellowship programs

+ Opportunity to shape institutional GME culture and policies

+ Professional development through coordinator networks and conferences

Success Metrics

+ Successful ACGME accreditation of all three programs

+ 100% compliance with reporting deadlines

+ Full match results for all programs

+ Positive stakeholder feedback

+ Efficient program operations within budget

Covenant Health Mission Statement

We are a Catholic health ministry, providing healing and care for the whole person, in service to all in our communities.

Our Core Values:

Compassion

We show respect, caring and sensitivity towards all, honoring the dignity of each person, especially the poor, vulnerable and suffering.

Integrity

We promote justice and ethical behavior, and responsibly steward our human, financial and environmental resources.

Collaboration

We work in partnership, dialogue and shared purpose to create healthy communities.

Excellence

We deliver all services with the highest level of quality, while seeking creative innovation.

Applicants, employees and former employees are protected from employment discrimination based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability, and genetic information (including family medical history).