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Aquatics Program Coordinator

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Aquatics Program Coordinator

Salary

$61,668.00 - $76,140.00 Annually

Location

City of Santa Monica, CA

Job Type

Full-Time Regular

Job Number

254009-01

Department

Recreation and Arts Department

Division

RAD - Community Recreation

Opening Date

07/28/2025

Closing Date

8/15/2025 5:00 PM Pacific

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Job Summary

Coordinates and oversees the daily operations of a City aquatics and recreation program site. Plans, coordinates and monitors program activities and events. Monitors aquatics and recreation program staff.

Representative Duties

(Note: Duties may vary dependent upon assignment)

Functions as the primary on-duty site coordinator for a City aquatics and recreation facility and is a key member of the City's comprehensive aquatics and recreation programs.

Monitors the daily operations of an aquatics and recreation program site. Conducts daily inspections of the program site. Identifies site maintenance needs. Submits work requests. Makes recommendations for changes to program operations, as required.

Oversees cash counting, reconciliation and deposits for program activities.

Monitors facility attendance and usage.

Coordinates permitted facility usage.

Plans community-responsive aquatics and recreation program activities and small to large scale events. Develops and coordinates community outreach strategies and materials. Develops and implements curricula for programs and activities. Identifies and orders required program materials and supplies.

Assigns staff based on approved staffing schedules. Identifies scheduling problems and proposes changes to staffing schedules.

Monitors aquatics and recreation program staff. Instructs program staff in program procedures and job duties. Coordinates and oversees the daily work activities of program staff.

Coordinates and conducts training of program staff. Identifies and makes recommendations regarding training needs and resources. Assists in the development of the aquatics program training curriculum, including emergency response procedures.

Handles and resolves program participant conflicts. Refers sensitive situations to the Beach Recreation Supervisor or the Principal Community Services Supervisor.

Assists in the development of operational guidelines and procedures.

Coordinates and supports strategies to enhance public use of beach recreation areas and amenities such as volleyball courts, the Beach Bike Path, children's play areas, Chess Park, Muscle Beach, and the South Beach Green.

Assists in the issuance and coordination of beach activity permits and reservations.

Maintains program records and prepares reports, as required.

Responds to routine or more serious issues, complaints and emergency situations.

Administers basic first aid and CPR.

Assumes the duties of the Beach Recreation Supervisor in his or her absence, as assigned.

Performs other related duties, as assigned.

Requirements

Knowledge, Abilities and Skills:

Knowledge: of:

Basic principles of community services, recreation and aquatics programming.

Aquatics and recreation program curriculum development.

Staff scheduling, training and supervision techniques.

Aquatics facility operation.

Techniques for record-keeping and cash handling.

First aid methods and safety precautions used in aquatics programs.

Basic principles of group management and child development.

Applicable federal, state and local laws and regulations.

Effective techniques of leading and coordinating others.

Effective customer service and conflict and dispute resolution techniques. Modern office practices, methods and computer equipment.

Ability to:

Assess the effectiveness of daily program activities and operation.

Think critically and develop effective solutions to operational problems.

Develop and implement aquatics program procedures.

Monitor and train aquatics and recreation program staff.

Resolve program participant conflicts and disputes.

Maintain accurate program records.

Handle cash.

Conduct effective community outreach activities and promote community participation in programs.

Communicate effectively and accurately both orally and in writing.

Establish and maintain effective and cooperative working relationships with patrons, City and contract employees and the general public.

Provide effective customer service.

Create, develop, plan and coordinate aquatics program activities.

Learn, understand and apply applicable policies and procedures.

Provide basic first aid and CPR.

Skill in:

Dealing with direct program staff in a constructive and supportive manner.

Dealing with the public in a courteous manner.

Communicating program needs effectively.

Working cooperatively with others.

Reading, writing and communicating at a proficient level.

Education, Training and Experience:

Graduation from an accredited college with an Associate of Arts degree or 60 semester units or the equivalent of college level course work in Community Services Recreation, Physical Education or a related field. Two years of recent, paid work experience planning, coordinating and implementing aquatics programs. At least one year of the recent, paid work experience must have included leading and monitoring of program staff.

Additional, recent, paid and relevant work experience may substitute for the educational requirement on a year for year basis.

Licenses and Certificates:

Possession of a valid Class C driver license.

Possession of a valid Red Cross or National/State accredited certification in cardiopulmonary resuscitation for the professional rescuer, Water Safety Instruction and lifeguard training. Possession of a lifeguard training instructor certificate, dependent upon assignment.

Supplemental Information

How to Apply:

Applicants must submit a clear, concise, completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process.

You must attach a copy of your college level transcripts or diploma to your online application. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than the filing deadline. Failure to do so may result in your application being evaluated without the education being considered.

Selection Process:

All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position. All applicants will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process.

Testing may consist of a combination of any of the following and is subject to change as needs dictate:

Training and Experience Evaluation

Oral Interview

If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position.

Background Investigation:

Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.

Inclusion & Diversity Statement

The City of Santa Monica is a progressive, inclusive and culturally rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.

The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us!

Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).

Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.

WORKING CONDITIONS:

The work is regularly performed indoors and outdoors in variable weather conditions. May be required to work a varied schedule which may include days, evenings, weekends and holidays. May be required to wear a uniform while on duty. Physical demands may include bending, kneeling, squatting, sitting, running, standing, climbing and lifting up to 15 lbs.