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Job Title: Branch AdministratorJob Description

We are seeking a dedicated Branch Administrator to join our team. The ideal candidate will prepare accounting reports and analysis to reflect P&L by project and crew, assist in the Work-In-Progress report, and support billing, customer relations, and collections. Additionally, you will maintain documentation and reports of work activities, coordinate with leadership for vehicle requirements, and manage timekeeping tasks.

Responsibilities

+ Prepare accounting reports and analysis to reflect P&L by project and crew.

+ Assist in the preparation of Work-In-Progress reports.

+ Support billing, customer relations, and collections.

+ Assist with the creation of project presentation materials.

+ Maintain documentation and reports of work activities.

+ Oversee employee onboarding and offboarding, including I9 completion.

+ Coordinate vehicle requirements and availability with leadership.

+ Manage timekeeping and assist in reviewing timesheets and payroll preparation.

+ Perform a variety of administrative duties, including managing emails, phone calls, mail, couriers, preparing correspondence, and ordering office supplies.

+ Prepare correspondence and other documents as needed.

Essential Skills

+ Proficient in administrative support, data entry, and office management.

+ Experience in accounts payable and receivable, billing collections, and accounting.

+ Proficient with Excel pivot tables and vlookups.

+ Experience in construction, utilities, or union environments.

+ Strong customer service and bookkeeping skills.

+ Proficient use of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

+ Strong organizational and time management skills.

+ Ability to handle multiple priorities and work to meet deadlines.

+ Strong interpersonal and communication skills (both oral and written).

+ Ability to learn quickly, work independently, and prioritize work.

+ Attention to detail and accuracy in preparation and editing of information.

Additional Skills & Qualifications

+ Post-secondary education or a combination of relevant training and related experience.

+ Two years of experience in a similar position.

+ 1-2 years of accounting experience.

+ Construction and/or union experience is an asset.

Work Environment

Work hours are Monday through Friday, 8 am to 5 pm, with potential early starts based on workload or projects. You will report directly to the VP of Operations and work within a small team of fewer than five members.

Pay and Benefits

The pay range for this position is $35.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Chino,CA.

Application Deadline

This position is anticipated to close on Aug 14, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.