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Job Title: Administrative AssistantJob Description

The Administrative Assistant will oversee daily office operations to ensure a well-organized and efficient workplace. This role involves welcoming and assisting visitors, managing security check-ins using designated software, and handling incoming and outgoing mail and packages. The Administrative Assistant will also answer and direct phone calls professionally, enter payroll data, manage timesheets for field crews including cost tracking, and perform proficient data entry using Microsoft Excel.

Responsibilities

+ Welcome and assist visitors; manage security check-ins using designated software.

+ Handle incoming and outgoing mail and packages.

+ Answer and direct phone calls professionally.

+ Enter payroll data and manage timesheets for field crews, including cost tracking.

+ Perform proficient data entry using Microsoft Excel.

+ Process expense reports, including per diem reimbursements.

+ Generate reports for meetings by extracting data from project management platforms.

+ Maintain daily sign-in logs and submit attendance reports.

+ Monitor and replenish office supplies as needed.

+ Prepare and submit certified payroll for field teams.

+ Assist in creating presentations for internal and client-facing meetings.

+ Support community outreach initiatives by coordinating events and distributing communications.

Essential Skills

+ 2–4 years of experience in office management.

+ Proficiency in Microsoft Excel.

+ Ability to quickly learn and adapt to new software.

Additional Skills & Qualifications

+ Prior experience in construction administration is preferred.

+ Familiarity with corporate and Procore construction management software is a plus.

Work Environment

The work environment is a trailer office located on a construction site. Working hours are from 7 AM to 4 PM. The role involves interacting with guests and others walking into the office.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Newport News,VA.

Application Deadline

This position is anticipated to close on Aug 8, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.