"Alerted.org

Police Records Specialist I

Print (https://www.governmentjobs.com/careers/gilbert/jobs/newprint/5027084)

Apply



Police Records Specialist I

Salary

$21.89 - $31.75 Hourly

Location

Police Department, AZ

Job Type

Full Time

Job Number

26-0032

Department

POLICE DEPARTMENT

Opening Date

07/30/2025

Closing Date

8/12/2025 11:59 PM Arizona

+ Description

+ Benefits

+ Questions

We Are Seeking

With every job we fill, our focus is on providing best in class service to our citizens while offering the opportunity for professional growth in a rewarding and innovative work environment. Team Gilbert has an exciting opportunity for a highly motivated professional to fill the position of Police Records Specialist I.

The Police Records Specialist I reports to the Police Records Shift Supervisor. The primary purpose of the Police Records Specialist position is to compile, review for quality assurance, disseminate, maintain and secure police records. This position serves as primary point of contact via phone/fax/mail/email/in-person for law enforcement, other governmental agencies, public, media, insurance companies and attorneys requesting police records and provides direction, details, and answers to questions concerning police reports, cases, and various police-related information.

Essential Duties and Responsibilities

+ Processes all requests for police reports or records and reviews all submitted documents for validity, accuracy and completeness.

+ Scans and indexes records into electronic document management systems and assists with records filing, retention, and destruction.

+ Reviews submitted police officer reports for validity, accuracy and completeness and consults with officers, detectives and supervisors as needed regarding report discrepancies.

+ Performs redaction of requested police records based upon Federal Freedom of Information Act and state/local laws and guidelines pertaining to the security of personal and/or law-enforcement sensitive information.

+ Collects and processes cash and credit card payments for records that are provided.

+ Data entry and dissemination of citations into RMS and secondary Brazos system when applicable.

+ Perform DPS Validations of all missing persons, stolen vehicles, license plates and articles.

+ Perform local background checks for law enforcement agencies and the public.

+ Enters and clears warrants, stolen vehicles, and other property information and missing persons information into local, state, and national databases. Confirms the validity of previously-entered information, upon request.

+ Other duties as assigned.

Anticipated Recruiting Timeline:

Posting Closes: August 12, 2025

Candidate Review: August 13-14 , 2025

Interview Invites Sent: August 18, 2025

In-Person Interviews: August 26, 2025

Anticipated New Hire Start Date: October 13, 2025

About You

You are someone who effectively exceeds customer needs by building productive relationships, and taking responsibility for customer satisfaction and loyalty. You actively participate as a member of a team to move the team toward the completion of goals and produce quality outcomes. You are committed to our safety philosophy, and you take great pride in proactively managing time and resources to ensure that work is completed efficiently while accomplishing objectives and achieving goals beyond what is required.

At Team Gilbert, we hire innovative, forward thinking problem-solvers who love what they do! In addition to possessing the ability to live out our core and functional values daily, candidates must possess the following requirements:

+ High school diploma or GED.

+ Two years of experience in a fast-paced customer service, data entry, clerical or related field.

+ One year of experience with State or Law Enforcement based records is desirable.

+ Ability to work rotating shifts to include nights, holidays, weekends, overtime, and overnight shifts.

+ Bilingual in English and Spanish is desirable.

+ Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

+ Ability to pass a law enforcement background including polygraph and drug screening.

Licensing /Certifications:

Obtain and maintain Level A Terminal Operator Certification within six months of hire

Special Requirement: Because of the confidential, sensitive nature of information handled, successful completion of a background investigation and polygraph is required.

This position is an At-Will position and is FLSA Non-Exempt - eligible for overtime compensation.

Why Team Gilbert?

Gilbert’s Mission: Anticipate. Create. Help People

Our Values: DRIVEN, KIND, BOLD, HUMBLE

Awards: (https://www.gilbertaz.gov/about-us/team-gilbert/awards-accolades) We are proud of these achievements and continue to work hard to make Gilbert the best place to live, work and play.

We Are Here to Help!

Gilbert is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If any reasonable accommodation is needed while participating in the application and interviewing process, please contact our People Team (Human Resources) at 480-503-6823. Requests should be made as early as possible to allow time to arrange the accommodation.

Gilbert provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Gilbert offers a comprehensive benefits package for qualifying positions that includes medical and dental insurance, life insurance, disability, pension, tuition reimbursement, parental leave, babies at work, and more! Click Here (https://www.gilbertaz.gov/home/showdocument?id=42978&t=637793142009536761) to see a list of our benefit offerings at-a-glance, or visit our website to see our full employee benefits guide (https://www.gilbertaz.gov/departments/human-resources/benefits) .

01

Items 1 - 13 reference general requirements for candidates of all civilian positions in the Gilbert Police Department. Please answer all questions truthfully and completely. Are you at least eighteen (18) years of age?

+ Yes

+ No

02

Do you have a high school diploma or GED?

+ Yes

+ No

03

Have you been convicted of a felony or any offense that would be a felony if committed in Arizona?

+ Yes

+ No

04

Were you dishonorably discharged from the United States Armed Forces?

+ Yes

+ No

05

Are you currently under investigation for violations of internal policy, procedure, or other administrative guidelines?

+ Yes

+ No

06

Have you ever been convicted of a crime related to domestic violence?

+ Yes

+ No

07

Have you personally possessed, used, sold, produced, or cultivated marijuana within the past one (1) year, or at any point while employed with a law enforcement agency? - It is not a disqualifier if those activities occurred while employed for a licensed dispensary and in the scope of employment duties. - This includes products derived from marijuana if they contain more than 0.3% tetrahydrocannabinol (THC). - This does not include Cannabidiol (CBD) products containing less than 0.3% tetrahydrocannabinol (THC).

+ Yes

+ No

08

Have you illegally used any steroids within the past one (1) year, or at any point while employed with a law enforcement agency?

+ Yes

+ No

09

Have you illegally used Adderall within the past one (1) year, or at any point while employed with a law enforcement agency?

+ Yes

+ No

10

Have you ever illegally sold, produced, cultivated, or transported any dangerous drugs, narcotics, hallucinogens, or prescription drugs?

+ Yes

+ No

11

Have you illegally used any dangerous drugs, narcotics, hallucinogens, or prescription drugs within the past five (5) years, or at any point while employed with a law enforcement agency?

+ Yes

+ No

12

Have you been convicted of or adjudged to have violated traffic regulations that would equal eight (8) or more points within the past thirty-six (36) months? (Shall not apply to positions that do not require driving in their job description. Driving waivers may be required)

+ Yes

+ No

13

The Police Department is a 24/7 operation. Are you able to work rotating shifts, including nights, weekends and holidays on a rotating basis?

+ Yes

+ No

14

In the questions that follow, you will be asked for information about your work history, to include things such as dates of employment, names of employers and specific details of the work you did. In answer to questions asking you to describe your work experience, if you do not have that type of experience, enter "N/A". Answers provided in this supplemental questionnaire must be substantiated and verifiable in the employment history section of your application. Be aware that submitting a resume in lieu of completing the employment history section of the application and failing to provide all of the information requested in these supplemental questions will disqualify you from further consideration, so be thorough in answering the questions. Please indicate whether or not you accept these terms by checking the appropriate response below.

+ Yes

+ No

15

Please select the option below that most accurately reflects your educational background.

+ High School Diploma/GED

+ Some College

+ Associate's Degree

+ Bachelor's Degree

+ Graduate Degree or higher

16

Do you have at least one year of experience in a fast-paced customer service, data entry, or clerical work environment? If so, how much experience do you have?

+ No experience in this area.

+ Less than one year.

+ 1 - 2 years.

+ 2 - 3 years.

+ 3 + years

17

If you have the type of experience covered in the previous question, please list where, how long, and describe the experience in the space provided below. If not, please enter N/A.

18

Please indicate how much experience you have entering, maintaining, updating, and researching data and information from within a police records management system (RMS) by selecting the appropriate item below.

+ No experience in this area

+ Less than one year

+ 1 - 2 years

+ 2 - 3 years

+ 3+ years

19

If you have the type of experience covered in the previous question, please list where, how long, and describe the experience in the space provided below. If not, please enter N/A.

20

Please indicate how much experience you have receiving and processing fee payments by selecting the appropriate item below.

+ No experience in this area.

+ Less than one year.

+ 1 - 2 years.

+ 2 - 3 years.

+ 3 + years.

21

If you have the type of experience covered in the previous question, please list where, how long, and describe the experience in the space provided below. If not, please enter N/A.

22

Please indicate how much experience you have serving as a records clerk in a law enforcement, criminal justice, legal or related environment?

+ No experience in this area.

+ Less than one year experience.

+ 1 - 2 years.

+ 2 - 3 years.

+ 3 + years.

23

If you have the type of experience covered in the previous question, please list where, how long, and describe the experience in the space provided below. If not, please enter N/A.

24

How many years of experience do you have redacting legal documents in compliance with public records release laws?

+ No experience in this area.

+ Less than one year experience.

+ 1 - 2 years.

+ 2 - 3 years.

+ 3 + years.

25

If you have the type of experience covered in the previous question, please list where, how long, and describe the experience in the space provided below. If not, please enter N/A.

26

How many years of experience do you have processing records requests in compliance with public records release laws?

+ No experience in this area.

+ Less than one year experience.

+ 1 -2 years.

+ 2 - 3 years.

+ 3 + years.

27

If you have the type of experience covered in the previous question, please list where, how long, and describe the experience in the space provided below. If not, please enter N/A.

28

Describe your level of proficiency scanning and imaging documents within an automated document management system (DMS) such as OnBase or a similar application?

+ No experience.

+ Beginner.

+ Intermediate.

+ Advanced

29

If you have the type of experience covered in the previous question, please list where, how long, and describe the experience in the space provided below. If not, please enter N/A.

30

Describe your level of proficiency with Microsoft Office.

+ No experience.

+ Beginner.

+ Intermediate.

+ Advanced.

31

If you have the type of experience covered in the previous question, please list where, how long and describe the experience it in the space provided below. If not, please enter N/A.

32

The following question is strictly confidential and will not be made part of your application for employment. Preference Status per Arizona Revised Statute 38-492 (select all that apply):

+ Veteran

+ Disabled Veteran

+ Veteran's Spouse/Surviving Spouse

+ Disabled Person

Required Question

Employer

Town of Gilbert

Address

50 E. Civic Center Drive Gilbert, Arizona, 85296

Phone

(480) 503-6823

Website

https://gilbertaz.gov/jobs

Apply

Please verify your email address Verify Email