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Job Description

Cancer Clinical Trials Financial Manager has oversight of all financial and related activities for a large and complex institute, department, center, or unit. Manages departmental financial office; performs analyses to identify revenue collection problems and other trends.

The Cancer Clinical Trials Financial Manager independently provides technical expertise and serves as a subject matter expert to the Cancer Clinical Research Unit (CRSU) by managing financial components of clinical trials for the assigned units. The Cancer Clinical Trials Financial Manager ensures timely invoicing, monetary disbursing, and tracking, and monitoring of cash flows, expenses on sponsored trials and verifies the correctness of a variety of finance and accounting data related to accounts payable and receivable, disbursement, patient billing, and collection activities.

Scope:

+ Budget development & negotiations

+ Coverage analysis

+ Account reconciliation & close-out

+ Research billing & charge adjudication

+ Accounts receivable & payable

+ Data collection & resolve discrepancies

+ Invoicing, payments & collections

+ Special projects as assigned

Qualifications

Education:

• Bachelor’s degree or greater preferred, or combination of applicable work experience and education.

Experience:

• 3+ years of relevant experience with Master’s degree; 5+ years with Bachelor’s degree; project management-specific experience preferred.

General Skills:

• Excellent written and oral communication

• Strong attention to detail

• Intermediate knowledge of accounting principles and procedures

• Intermediate knowledge of operating procedures of best practices for health care organizations

• Clinical research and/or grant research experience

Responsibilities

Responsible for overall financial management for the business unit(s) assigned.

+ Applies the principles of research accounting within assigned areas of accountability by performing a variety of routine finance and accounting functions and transactions including but not limited to preparing, processing, analyzing, interpreting, reconciling, maintaining, and verifying the correctness of a variety of finance and accounting data related to accounts payable and receivable, disbursement, collection and close out.

+ Processes accounts payable and ensures timely payments are made to various internal groups, external vendors, patients, and sub-sites based on contractual obligations, posts and tracks expenses for study and vendor accounts. Responsible for timely clinical trial account invoicing to sponsors which matches protocol driven procedures with patient accruals/visits to ensure appropriate invoicing and reimbursement.

+ Develops business plans for new programs, hires, and operational needs of the assigned unit.

+ Conducts financial reconciliations of clinical trial budgets, expenditures, invoices, and payments.

+ Analyzes revenues to identify collection problems, billing issues and other trends.

+ Conducts routine financial analysis and creation of reports as requested by department administrator or chairman as applicable. May use informatics skills or liaison with technical departments to produce dashboards, charts, or other sophisticated modeling.

Responsible for overall financial reporting of the business unit(s) assigned.

+ Collect and compiles accurate and reliable data.

+ Performs functions to support clinical trial billing compliance, in accordance with established department procedures, governing regulations and institutional policies.

+ Compiles productivity, compliance, and profit/loss reports. Prepare presentation materials in an accurate, clear, and concise format.

+ Uses forecasting techniques (qualitative techniques, time series analysis, casual models, etc.) and sensitivity analysis to provide advice and guidance to the physician and administrative leaders.

+ Meets routinely with leadership teams to review financial health of the unit and opportunities.

Independently develops and negotiate favorable clinical trial budgets, within assigned areas of accountability that follow all federal and local agency regulations and institutional requirements.

+ Critically evaluates research protocols to assess resource needs; assessment includes all protocol direct procedures (technical and professional), clinical research staff time, investigator time, and costs from ancillary departments and/or outside vendors or service providers.

+ Negotiates and finalizes trial budgets with industry sponsors within established parameters and timelines.

+ Determines research procedures in the protocol that are standard-of-care or research-related costs, provides justification, documentation (i.e., NCCN guidelines) and obtains Investigator input.

+ Independently develops and negotiates budgets for highly complex situations (i.e., multi-institutional, in-patient stay, novel therapy (Phase 1, first in human) or research design (basket, Bayesian model, double-cross over).

Identifies opportunities to enhance and expand services to investigators based on Cancer Institute goals and timelines.

+ Fosters industry and key partnership relationships through open communication. Develops and maintains effective working relationships with various Hospital departments to facilitate departmental and institutional goals.

+ Critically evaluates new business opportunities.

+ Researches internal and external data and systems, solicits feedback from peers to identify opportunities for improvement and prepares recommendations and/or proposals for management consideration.

+ Develops and comments on policies, procedural or training documents

+ Participates in quality and process improvement projects.

+ Negotiate and manage vendor contracts for clinical trials and departmental needs.

+ Works with senior leaders and physician dyads to respond to NCI critiques, external advisory board recommendations and develop priorities and tactical implementation plans within the assigned areas.

Clinical Trial Management System

+ Responsible building calendar and financial modules in the clinical trial management system (OnCore)

+ Performs quality checks of end user data to ensure accurate and timely revenue generation

+ Ensures adequate tracking mechanisms for all clinical trial activity within the unit and develops status reports on regional performance metrics and communicates to leadership. May collaborate with research informatics/IT for system support to carry out goals and objectives.

Other duties, including passion projects, as assigned or with prior approval

About Us

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation Statement

Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $65885 - $98827 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.