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ADMINISTRATIVE ASSISTANT 6

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ADMINISTRATIVE ASSISTANT 6

Salary

$3,345.00 - $6,566.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

53/147136/AA6/7.30.25-MV

Department

DOTD-Engineering & Operations

Division

Section 53

Opening Date

07/31/2025

Closing Date

8/10/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

Section 53 – Office of Engineering

53/147136/AA6/7.30.25-MV

At DOTD, our mission is to innovatively develop and sustain safe and reliable infrastructure comprising highways, multimodal transportation assets, micro-mobility systems, and public works. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

About this Job:

Serves as the principal Administrative Assistant to the DOTD Chief Engineer, providing high-level executive support and assuming full responsibility for independently managing the complex administrative operations of the Office of Engineering. This position requires exceptional organizational skills, attention to detail, and the ability to work autonomously in a fast-paced, high-responsibility environment. The Administrative Assistant exercises independent judgment and initiative in executing a wide range of duties, including managing the daily flow of internal and external correspondence, preparing and reviewing documents for accuracy and compliance, coordinating meetings and schedules, and ensuring timely follow-up on critical matters. This role acts as a key liaison between the Chief Engineer’s Office and other internal divisions, state agencies, federal partners, and the public.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

+ Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

+ Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions.

+ Thinking Critically:The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

Please visit our DOTD Career Center for more information about our agency:

http://wwwsp.dotd.la.gov/Inside\_LaDOTD/Divisions/Mgmt\_Finance/HR/Pages/Career\_Center.aspx

Minimum Qualifications

Five years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=171200) .

Job Duties and Other Information

Job Duties:

+ This position is responsible for maintaining the confidentiality of sensitive information, tracking deadlines, and ensuring that communications reflect the professionalism and standards of the department. The ability to prioritize tasks, anticipate the needs of the Chief Engineer, and make informed decisions in the absence of direct supervision is essential.

+ Provides comprehensive administrative support to the Office of Engineering, ensuring the efficient and effective operation of both the Chief Engineer’s Office and the various Sections that fall under its direction. This role requires a high level of discretion, respect for confidentiality, attention to detail, and the ability to manage multiple competing priorities.

+ Responsible for composing, editing, and routing confidential and often time-sensitive correspondence on behalf of the Chief Engineer, including communications involving complex technical, legal, or policy-related matters. This includes drafting letters, memos, and formal responses for the DOTD Secretary and/or executive leadership. Ensures all outgoing correspondence adheres to departmental formatting standards and reflects a high level of professionalism and discretion. May coordinate with legal or communications staff when appropriate.

+ Receives, screens, and responds to incoming calls and visitors from the public, consultants, other agencies, and internal staff. Exercises sound judgment and professional discretion to determine the nature of each inquiry and appropriately refers calls/visitors to relevant personnel or sections.

+ Responsible for coordinating all travel arrangements for the Chief Engineer, Deputy Chief Engineer, and associated staff. Tracks and reconciles travel expenditures.

Position-Specific Details:

Appointment Type: Probational, Promotional, or Job Appointment or Detail to Special Duty

How to Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

For further information about this vacancy, contact:

Chad Winchester

DOTD Chief Engineer

225-379-1048

[email protected]

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available:

https://www.laworks.net/workforcedev/lrs/lrs\_rehabilitation.asp

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

Are you a permanent LADOTD employee?

+ Yes

+ No

02

Are you a probational LADOTD employee?

+ Yes

+ No

03

Are you a current or former employee of the State of Louisiana?

+ Yes

+ No

04

If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "N/A."

05

To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LaDOTD. Please type "N/A" if there are no immediate family members?

06

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ 1= I have no experience and/or am uncomfortable communicating effectively

+ 2= I have limited experience or require assistance to communicate effectively

+ 3= I can communicate effectively

+ 4= I can communicate effectively and help others improve their communication

07

CE: Explain your rating by providing specific and relevant examples in the box below.

08

DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.

+ 1= I have no experience and/or am uncomfortable demonstrating accountability

+ 2= I have limited experience or require assistance to demonstrate accountability

+ 3= I can demonstrate accountability

+ 4= I can demonstrate accountability and help others improve their ability to demonstrate accountability

09

DA: Explain your rating by providing specific and relevant examples in the box below.

10

TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

+ 1= I have no experience and/or am uncomfortable thinking critically

+ 2= I have limited experience or require assistance to think critically

+ 3= I can think critically

+ 4= I can think critically and help others improve their ability to think critically

11

TCr: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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