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ADMINISTRATIVE PROGRAM SPECIALIST A

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ADMINISTRATIVE PROGRAM SPECIALIST A

Salary

Depends on Qualifications

Location

Baton Rouge, LA

Job Type

Classified

Job Number

511-211311-25

Department

Wildlife & Fisheries-Management & Finance

Opening Date

07/31/2025

Closing Date

8/5/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

The primary function of the Office of Management and Finance (OMF) is to deliver high-quality services to both Department employees and the citizens of Louisiana. OMF’s vision is to be a trusted resource that provides value through exceptional customer service. Its mission is to deliver guidance and support through a superior customer experience.

The Administrative Program Specialist A supports the Department and OMF by performing critical administrative and operational duties that help ensure the delivery of excellent customer service, in alignment with the mission and values of the Department and OMF.

The ideal candidate must posses the following competencies:

Selected Core Competencies:

+ Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas

+ Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training

+ Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

Selected Preferred Competencies:

+ Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

+ Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

+ Learning Actively: The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.

Minimum Qualifications

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090) .

Job Duties and Other Information

Job Duties:

Travel Responsibilities

+ Serves as the Travel Administrator for the Department of Wildlife and Fisheries. Trains staff on state travel regulations and ensures all employees obtain proper approvals and documentation before booking travel.

+ Plans and coordinates in-state conferences and meetings. Develops agendas, procures speakers, obtains bids and ensures compliance with State procurement and travel regulations.

Human Resources Support

+ Responds promptly, accurately and confidentially to internal and external employment verification requests. Maintains and updates the Department's employee directory including contact information, titles, and responsibilities.

+ Coordinates onboarding and introductions for new hires, including welcome announcements, onboarding schedules, and orientation activities.

+ Serves as the time administrator for the OMF ensuring all staff properly entered time and leave each pay period and comply with LDWF timekeeping policies

Procurement Assistance

+ Purchases necessary supplies and equipment for OMF operations. Receives and verifies purchases, maintains accurate records to ensure compliance with Department and State policies. Ensures purchases are assigned to the correct cost center, fund, grant, and WBS code; investigates and resolves discrepancies.

Strategic Planning Assistance

+ Assists the Business Analytics Specialist in creating surveys, compiling data, and administrative work in regards to the strategic planning process.

Position-Specific Details:

Job Appointment (a period that will not exceed four years) may be converted to Probational Appointment should funding become available.

This position will be located in Baton Rouge, Louisiana

HOW TO APPLY:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For further information about this vacancy contact:

Department of Wildlife & Fisheries

Human Resources

Baton Rouge, LA 70898

Gertrude L. Triplett

[email protected]

The Department of Wildlife and Fisheries is a State As a Model Employer (SAME) agency that supports the recruitment, hiring and retention of individuals with disabilities. For more information on employment resources for individuals with disabilities, see the Louisiana Employment Resources Guide at http://www.laworks.net/Downloads/LRS/EmploymentResourceGuide\_2018.pdf (Download PDF reader)

Wildlife & Fisheries is an Equal Opportunity Employer

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. 1= I have no experience and/or am uncomfortable accepting direction 2= I have limited experience or require assistance to accept direction 3= I can accept direction 4= I can accept directions and help others improve their ability to accept direction

02

ADi: Explain your rating by providing specific and relevant examples in the box below.

03

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. 1= I have no experience and/or am uncomfortable communicating effectively 2= I have limited experience or require assistance to communicate effectively 3= I can communicate effectively 4= I can communicate effectively and help others improve their communication

04

CE: Explain your rating by providing specific and relevant examples in the box below.

05

TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. 1= I have no experience and/or am uncomfortable thinking critically 2= I have limited experience or require assistance to think critically 3= I can think critically 4= I can think critically and help others improve their ability to think critically

06

TCr: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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