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Procurement Specialist 3

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Procurement Specialist 3

Salary

$67,736.00 - $102,905.00 Annually

Location

Dauphin County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2025-30446-02730

Department

Department of Human Services

Division

Div Prcmnt Cntrng Grt Mgmt

Opening Date

07/24/2025

Closing Date

8/7/2025 11:59 PM Eastern

Job Code

02730

Position Number

00115862

Union

Non Union

Bargaining Unit

A3

Pay Group

ST08

Bureau / Division Code

00211766

Worksite Address

625 Forster Street

Worksite Address

HHS Building, Room 528

City

Harrisburg, Pennsylvania

Zip Code

17120

Contact Name

George Boychock

Contact Phone

717.346.1188

Contact Email

[email protected]

Bureau / Division

Bureau of Procurement and Contract Management/Division of Procurement and Grant Management

+ Description

+ Benefits

+ Questions

THE POSITION

Are you seeking a challenging and rewarding career in procurement? The Bureau of Procurement and Contract Management, Division of Procurement and Grant Management is currently seeking a highly skilled and experienced Procurement Specialist 3 to join their dynamic team. This role requires not only strong analytical skills and attention to detail, but also the ability to navigate complex and highly politicized contract and grant processes. If you are ready to take the next step in your career, apply today and make your career aspirations a reality!

DESCRIPTION OF WORK

As a Procurement Specialist 3, you will be responsible for overseeing contracts and grants that involve large sums of money and impact a large number of individuals. You will provide analytical and consultative support to the procurement process, particularly for complex and politically charged projects such as IT-related contracts and grants. Your duties will also involve developing and statements of work, determining price structures, setting performance measures, and evaluating proposals. Ultimately, your role is crucial in ensuring that the contracts and grants you finalize serve the needs of the Commonwealth of Pennsylvania and its constituents.

Interested in learning more? Additional details regarding the duties of this position may be found in the position description (https://careers.employment.pa.gov/pd/PD\_NEOGOV.asp?p=00115862) .

Work Schedule and Additional Information:

+ Full-time employment, 37.5 hours per week

+ Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.

+ Telework: You may have the opportunity to work from home (telework) part-time. You will be required to report to work physically in the office on Tuesdays and Thursdays. During your first week of employment, you will be required to report physically to the office on Monday, Tuesday, and Thursday. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.

+ FREE parking!

+ Salary: In some cases, the starting salary may be non-negotiable.

+ You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

+ One year as a Procurement Specialist 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration) ; or

+ Two years of professional experience performing contract management work; and a bachelor’s degree in business, supply chain, logistics, project, or operations management, or a related field; or

+ An equivalent combination of experience and training.

Other Requirements:

+ You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.

+ You must be able to perform essential job functions.

How to Apply:

+ Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

+ If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

+ Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

+ Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

+ Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

+ 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

+ Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

+ Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

+ Your score is valid for this specific posting only.

+ You must provide complete and accurate information or:

+ your score may be lower than deserved.

+ you may be disqualified.

+ You may only apply/testoncefor this posting.

+ Your results will be provided via email.

Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !

See the total value of your benefits package by exploring ourbenefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

01

Have you been employed by the Commonwealth of Pennsylvania as a Procurement Specialist 2 for one or more years full-time?

+ Yes

+ No

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

03

How many years of full-time professional experience do you possess performing contract management work?

+ 2 years or more

+ 1 but less than 2 years

+ 6 months but less than 1 year

+ Less than 6 months

+ None

04

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

05

How much graduate coursework have you completed in business, supply chain, logistics, project, or operations management; procurement; warehousing; public administration, accounting, or finance? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.organd clicking the Evaluation Services Link.

For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

+ 60 credits or more

+ 30 but less than 60 credits

+ 15 but less than 30 credits

+ Less than 15 credits

+ None

06

You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .

+ Yes

07

WORK BEHAVIOR 1 – TECHNICAL ASSISTANCE

Provides technical assistance and consultative services to organizational program managers, staff, and senior level management regarding the development, implementation, and evaluation of information technology and other procurement and grant solicitations. Advises staff, senior level managers, and vendors on procurement and grant regulations, policies, and methods. Assesses and defines needs or problems and recommends possible solutions.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience PROVIDING TECHNICAL ASSISTANCE AND CONSULTATIVE SERVICES to staff and vendors in order to identify needs and answer questions. I was also responsible for RECOMMENDING POSSIBLE SOLUTIONS to problems or concerns.

+ B. I have experience PROVIDING TECHNICAL ASSISTANCE AND CONSULTATIVE SERVICES to staff and vendors in order to identify needs and answer questions.

+ C. I have successfully completed college-level coursework related to public relations, counseling, public speaking, psychology, or sociology.

+ D. I have NO experience or coursework related to this work behavior.

08

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ The actual duties you performed related to the technical assistance you provided.

+ Your level of responsibility.

09

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

10

WORK BEHAVIOR 2 – RESEARCH

Conducts research by gathering, analyzing, and interpreting information related to information technology and other procurement needs. Researches and coordinates information from other personnel and program areas to determine the best method of contracting for items or services.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience researching records and files and gaining information through discussions with involved parties for contracting projects. I was responsible for compiling all available information from a variety of sources AND determining the relevance for inclusion in the final analysis.

+ B. I have experience researching records and files and gaining information through discussions with involved parties for contracting projects. I was responsible for compiling a portion of the available information from a variety of sources.

+ C. I have successfully completed college-level coursework related to research methods, research design and analysis, library sciences, market research, or data collection.

+ D. I have NO experience or coursework related to this work behavior.

11

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ The actual duties you performed related to conducting research.

+ The types of information you gathered, analyzed, and interpreted.

+ Your level of responsibility.

12

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

13

WORK BEHAVIOR 3 – CONTRACT DEVELOPMENT AND PROPOSAL ANALYSIS

Develops technical specifications for information technology and information technology related requests for contracts, proposals, quotes, applications, and invitations to bid in accordance with established commonwealth policies. Works closely with the Office of Administration to obtain necessary approvals. Analyzes vendor submittals and creates follow up documents to ensure procurement needs are met and established policies are followed.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience DEVELOPING technical specifications for contracts. I was also responsible for ANALYZING VENDOR PROPOSALS to ensure procurement needs are met and established policies are followed.

+ B. I have experience ANALYZING VENDOR PROPOSALS to ensure procurement needs are met and established policies are followed.

+ C. I have successfully completed college-level coursework related to procurement, business administration, logistics, contract law, or supply chain management.

+ D. I have NO experience or coursework related to this work behavior.

14

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ The actual duties you performed related to contract development and proposal analysis.

+ Your level of responsibility.

15

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

16

WORK BEHAVIOR 4 – CONTRACT NEGOTIATION AND EVALUATION

Negotiates information technology and other contract/agreement conditions such as cost, delivery, performance, and technical requirements. Determines necessity for amendments and/or extensions.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience NEGOTIATING contract/agreement terms and conditions. I was also responsible for DETERMINING the need for amendments and/or extensions.

+ B. I have experience EVALUATING vendor performance to determine the need for amendments and/or extensions of contracts/agreements.

+ C. I have successfully completed college-level coursework related to contract negotiation, contract management, or data analysis.

+ D. I have NO experience or coursework related to this work behavior.

17

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ The actual duties you performed related to contract negotiation and evaluation.

+ Your level of responsibility.

18

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

19

WORK BEHAVIOR 5 – WRITTEN COMMUNICATION

Prepares solicitation documents, pricing methodologies, performance measures, and proposal evaluation criteria. Develops agendas, reports, and interim summary reports of work in progress.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience writing technical or narrative documents. I was responsible for THE FINAL DOCUMENT that conveyed customized information to the intended recipients

+ B. I have experience writing technical or narrative documents. I was responsible for COMPILING A PORTION of a larger document.

+ C. I have successfully completed college-level coursework related to business writing, technical writing, English composition, journalism, or communications.

+ D. I have NO experience or coursework related to this work behavior.

20

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ The actual duties you performed related to written communication.

+ The types of documents you prepared.

+ Your level of responsibility.

21

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

Required Question

Employer

Commonwealth of Pennsylvania

Address

613 North Street

Harrisburg, Pennsylvania, 17120

Website

http://www.employment.pa.gov