• Administrative Operations Coordinator

    Sharing Hope SC (North Charleston, SC)


    ADMINISTRATIVE OPERATIONS COORDINATOR

    Job Details

    Job Location

     

    Charleston - North Charleston, SC

    Position Type

    Full Time

     

    Travel Percentage

     

    None

     

    Job Category

     

    Admin - Clerical

    Description

    Summary

    Performs a variety of administrative duties for Operations and specifically provides administrative support to the Office Manager and Leadership within the organization.

     

    Essential Duties & Responsibilities

     

    + Oversees and coordinates the company fleet vehicle program in conjunction with the Business Office and Travelers.

    + Coordinates hotel accommodations for Travelers/Independent Contractors supporting the organization.

    + Assists administrative team with ensuring office is maintained well and is appealing to staff and visitors.

    + Assists the OM and Business Office with all corporate needs, renewals, and other areas of risk management.

    + Assists the OM with all needs related to Leadership programs and/or projects.

    + Assists the OM, Operations and the Director, Human Resources with any needs.

    + Maintains and manages contract database for all non-qualified vendors and contracted partners.

    + Assists the OM, Operations and Operations Directors with scheduling needs and meeting coordination.

    + Assists with preparation and restoration of conference rooms, facilities and/or equipment needs for scheduled activities/meetings.

    + Prepares and maintains minutes and distributes accordingly.

    + Prepares and distributes correspondence in various formats to appropriate individuals/groups.

    + Performs general administrative duties, including, but not limited to, data entry, copying, scanning, answering phones, mailing, filing, audit assistance, drafting newsletters or bulletins, and special project needs.

    + Provides periodic back-up to Front Desk Concierge (admin team member) when needed.

    + Other duties as assigned.

    Qualifications

    + AS degree in Business Administration required;

    + 5 years in an administrative assistant position with general office policy and procedure experience required;

    + Computer literate with high level proficiency using spreadsheet, database programs and word processing;

    + Ability to follow verbal and written instructions and work on projects with little to no supervision;

    + Or an equivalent combination of education and experience.