• Administrative Assistant

    WMCHealth (Valhalla, NY)


    Administrative Assistant

     

    Company: WMC Advanced Physician Services PC

     

    City/State: Valhalla, NY

     

    Category: Clerical/Administrative Support

     

    Department: Mental Health

     

    Union: No

     

    Position: Full Time

     

    Hours: 8:30am-5:00pm

     

    Shift: Day

     

    Req #: 43506

     

    Posted Date: Jul 31, 2025

     

    Hiring Range: $24.07-$30.26

     

    External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/30009) Internal Applicant link

    Job Details:

    Job Summary:

    The Administrative Assistant works to ensure that the daily operations of the clinic function as smoothly as possible. The Administrative Assistant engages in a wide variety of administrative support functions, with particular attention to regulatory and billing compliance issues.

    Responsibilities:

    + Maintains a professional appearance and a clean, safe environment.

    + Respects patients by recognizing their rights; maintaining confidentiality.

    + Utilizes technology, including specialized software as applicable, to maximize productivity.

    + Performs word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reports.

    + Develops and maintains electronic files as necessary.

    + Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely manner.

    + Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff.

    + Tracks/Reconciles missing or outstanding electronic billing documentation.

    + Reconciles clinical documentation with billing documentation.

    + Sends e-mails to clinical staff requesting addendums and e-signatures and confirms completion before billing.

    + After completing a date of service reconcile all the names in the schedule.

    + Scans paper documents into electronic medical records.

    + Accesses protected health information (PHI) in accordance with departmental assignments and guidelines and maintains compliance with HIPAA, local, state, federal, and other agencies rules and regulations.

    + Reviews and checks records to insure legal and hospital accreditation requirements have been met.

    + Receives, greets, and directs patients and guests, in person or via telephone.

    + Manages multiple calendars; coordinates and schedules meetings and conference calls within the department, interdepartmentally, and/or with external parties.

    + Maintains inventory of office supplies by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.

    + Other duties as assigned.

    Qualifications/Requirements:

    Experience:

    Previous administrative, clerical, or secretarial experience, required.

    Education:

    Bachelors, required.

    Licenses / Certifications:

    Other:

    Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

    About Us:

    WMC Advanced Physician Services PC

    Benefits:

    We offer a comprehensive compensation and benefits package that includes:

    + Health Insurance

    + Dental

    + Vision

    + Retirement Savings Plan

    + Flexible Savings Account

    + Paid Time Off

    + Holidays

    + Tuition Reimbursement

     

    External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/30009) Internal Applicant link

     

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