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At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub** **Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

New Brunswick, New Jersey, United States of America, Raritan, New Jersey, United States of America, Titusville, New Jersey, United States of America

Job Description:

Johnson & Johnson is recruiting for a **Sr. Administrative Assistant (Casual Part Time)** to join our Home State Initiatives team located in **New Brunswick, NJ** . Additional consideration will be given to candidates located near another Johnson & Johnson office in New Jersey. This position may require up to 10% travel. **This position will work 19.5 hours per week.**

This role will operate under the direct supervision of Johnson & Johnson Head/Senior Director, Home State Affairs providing administrative support to Head/Senior Director, Home State Affairs and other leaders TBD.

The Senior Administrative Assistant will provide administrative support to at least one (1) Head/Senior Director and other leaders TBD within the Johnson & Johnson Worldwide Government Affairs and Policy (WWGA&P) Department and will be responsible to:

+ Know and adhere to the Johnson & Johnson Code of Business Conduct and all other requirements relevant to the role and demonstrate behaviors consistent with Our Credo values.

+ Be the public face of the directors you support, and represent them, our WWGA&P Department, and the Company professionally and effectively in all interactions.

+ Be fully aware of and current with the supervisors’ responsibilities.

+ Communicate effectively with internal and external partners at all levels, including on confidential and critical matters.

Perform **administrative** tasks for directors, as requested, including:

+ Calendar Administration: proactively and thoughtfully manage leaders’ calendars and contacts in MS Outlook; schedule business-related meetings/conferences including web-based or Global Connect, Zoom, Microsoft Teams; coordinate availability with attendees; reserve conference rooms; verify and arrange for needed A/V equipment; organize food/catering arrangements; and proactively resolve meeting conflicts.

+ Travel Coordination: organize thoughtful and efficient business-related domestic and international travel and manage logistics of travel-related activities (flight, hotel and transportation)—including application for travel visas.

+ Business Expense Reporting: collect receipts, enter expenses into expense reporting system (Concur) and maintain documentation for submitted expenses in compliance with J&J company policies.

+ Procurement: Assist with preparation of agreements and contracts with outside consultants and vendors, submit purchase orders and/or check requisitions (Health Care Compliance GO-EX, International Contracts Database, eMarketplace) in compliance with J&J company policies.

+ Fleet Management: Lead responsibility for Fleet Management on behalf of Home State team and serve as liaison to enterprise-wide program. Confirm vendor and eDriving invoices are correct and training has been completed for team members.

+ Answer phones, direct inquiries and ensure back-up coverage for the directors you support, when needed.

+ Deliver an excellent visiting experience to visitors.

+ Document Preparation & Maintenance: Draft memorandums, correspondence, and/or presentations as needed. Critically review and proofread documents. Appropriately handle documents and matters of a highly confidential nature with discretion. Coordinate electronic file management of documents to ensure version control and organization of files (Microsoft Teams, SharePoint).

+ Maintain Salesforce Client Relationship Manager (CRM) updates for leaders.

+ Demonstrate flexibility and the ability to independently manage and respond to multiple priorities and shifting demands while maintaining the sense of urgency and intensity that the office requires.

+ Proven ability to communicate effectively and articulately with all levels of the organization. Think analytically, exercise sound judgment and discretion. Assemble relevant data, compile statistics or information as directed.

+ Project Management: Track deliverables, due dates and ensure follow-up as needed on projects and assignments.

+ Master use of all technology associated with your support of the leaders’ roles.

+ Proactively anticipate the needs of the leaders you support. Ability to think ahead and plan short, medium and long term.

+ Able to handle a workload that may involve critical deadlines.

+ Demonstrate strong attention to detail and follow-through on all assigned tasks.

+ Build and maintain effective relationships and trusted partnerships with internal and external stakeholders.

+ Develop in-depth knowledge of department objectives, policies and procedures. Acquire knowledge of department organizational structure.

+ Answer phones, direct inquiries and ensure back-up coverage for the leaders you support, when needed.

+ Deliver an excellent visiting experience to visitors.

+ Collaborate with administrative staff colleagues in the WHQ New Brunswick, NJ office to ensure office efficiencies.

+ Maintain J&J Credo objectives.

+ Work on special projects, as needed.

Job Qualifications:

+ A minimum of a high school diploma is required; an Associate's degree or higher and/or CPS is preferred.

+ Position requires a minimum of five (5) years of experience serving in an administrative support capacity.

+ Prior experience providing administrative support to multiple mid-level leaders such as Directors is required.

+ Prior experience working in a federal affairs or law department or government agency is preferred.

+ Proficiency in Microsoft Office programs, including intermediate to advanced proficiency in Outlook, OneDrive, Word, Excel and PowerPoint is required.

+ Ability to learn specialized computer software used for expense reporting, travel reservations, procurement and other applications (such as Concur, Health Care Compliance GO-EX, International Contract Database, eMarketplace, Salesforce, etc.).

+ Prior experience with expense reporting is required.

+ Experience coordinating domestic and international travel, including flight, hotel and transportation, is required.

+ Must have excellent time management skills.

+ A technologically savvy problem solver is required.

+ Expertise in document preparation, redlining, and proofreading is required.

+ Strong interpersonal skills, excellent attention to detail and ability to exercise both discretion and sound judgment are required.

+ Must be a self-starter with ability to work independently in the absence of supervisors, and to multitask and prioritize workload against critical deadlines in a dynamic, fast-paced, multicultural, international environment is required.

+ Ability to anticipate stakeholder needs without direct instruction and be proactive in addressing them is required.

+ Strong organizational skills and the proven ability to prioritize work is required.

+ Must be a strong team player with the ability to coordinate with other administrative staff.

+ Occasional overtime may be required.

+ Must be able to travel up to 10% of the time to domestic destination.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center ([email protected]) or contact AskGS to be directed to your accommodation resource.

The anticipated base pay range for this position is :

$24.73 - $38.46 per hour

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, Employees are eligible for the following time off benefits: Vacation –120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year Holiday pay, including Floating Holidays –13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child Condolence Leave – 30 days for an immediate family member: 5 days for an extended family member Caregiver Leave – 10 days Volunteer Leave – 4 days Military Spouse Time-Off – 80 hours Additional information can be found through the link below. https://www.careers.jnj.com/employee-benefits