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Description

Who is USP?

The U.S. Pharmacopeial Convention (USP) is an independent scientific organization that collaborates with the world’s leading health and science experts to develop rigorous quality standards for medicines, dietary supplements, and food ingredients. At USP, we believe that scientific excellence is driven by a commitment to fairness, integrity, and global collaboration. This belief is embedded in our core value of Passion for Quality and is demonstrated through the contributions of more than 1,300 professionals across twenty global locations, working to strengthen the supply of safe, high-quality medicines worldwide.

At USP, we value inclusive scientific collaboration and recognize that attracting diverse expertise strengthens our ability to develop trusted public health standards. We foster an organizational culture that supports equitable access to mentorship, professional development, and leadership opportunities. Our partnerships, standards, and research reflect our belief that ensuring broad participation in scientific leadership results in stronger, more impactful outcomes for global health.

USP is proud to be an equal employment opportunity employer (EEOE) and is committed to ensuring fair, merit-based selection processes that enable the best scientific minds—regardless of background—to contribute to advancing public health solutions worldwide. We provide reasonable accommodations to individuals with disabilities and uphold policies that create an inclusive and collaborative work environment.

Brief Job Overview

The Procurement Specialist is a hands-on role responsible for managing the procurement of goods and services for USP’s donor-funded grants and programs, both at the Rockville, USA headquarters and internationally. The primary focus will be on supporting various USP donor-funded programs, with additional procurement support for GHMS-funded activities as needed. The Specialist will oversee the full procurement lifecycle for equipment, supplies, pharmaceuticals, consultants, workshops, and other technical and non-technical services.

This role involves executing and coordinating daily procurement operations in close collaboration with USP/GHMS program staff in both U.S.-based and field offices. The Procurement Specialist will serve as the subject matter expert for donor-funded procurement, ensuring full compliance with donor regulations and USP’s internal policies and procedures.

Additionally, the Specialist will be responsible for developing and maintaining procurement-related manuals and Standard Operating Procedures (SOPs), and collaborating with program staff and leadership to revise these documents for greater efficiency. This position reports directly to the Director Accounting, International and Donor Funded within the Global Finance division.

How will YOU create impact here at USP?

As part of our mission to advance scientific rigor and public health standards, you will play a vital role in increasing global access to high-quality medicines through public standards and related programs. USP prioritizes scientific integrity, regulatory excellence, and evidence-based decision-making to ensure health systems worldwide can rely on strong, tested, and globally relevant quality standards.

Additionally, USP’s People and Culture division, in partnership with the Equity Office, invests in leadership and workforce development to equip all employees with the skills to create high-performing, inclusive teams. This includes training in equitable management practices and tools to promote engaged, collaborative, and results-driven work environments.

The Procurement Specialist has the following responsibilities:

• Oversees the full procurement lifecycle, including developing adequate specifications for solicitations, posting opportunities in appropriate outlets, identifying and vetting suppliers/service providers (both competitively and non-competitively), conducting price and market analyses, evaluating bids and proposals, preparing selection justifications, coordinating technical evaluation committees, conducting due diligence, and issuing purchase orders or engaging service providers.

• Serves as the primary liaison on procurement matters, communicating and coordinating with project teams, government counterparts, and other stakeholders to ensure alignment and timely execution.

• Under the guidance of the Director Accounting, International and Donor Funded, acts as the subject matter expert in procurement, providing technical guidance, support, and training to staff—particularly procurement personnel in the field—to uphold USP quality standards and meet donor requirements.

• Ensures all procurement activities are fully compliant with donor regulations and USP policies and procedures for both HQ and field operations. Maintains transparency and thorough documentation of each step in the procurement process.

• Conducts periodic field visits and remote monitoring to assess compliance with procurement policies and procedures and recommends improvements where needed.

• Maintains and updates procurement tracking logs and/or other monitoring tools, ensuring proper recordkeeping for purchase orders, shipping documentation, inventory, and related activities.

• Manages tracking and reporting for all donor funded property, and supports the development and execution of disposition plans in line with donor requirements.

• Maintains a comprehensive database of prequalified and reliable suppliers across categories, including technical services, consultants, equipment, and supplies. Serves as the procurement point of contact with the USP Quality Assurance Department for GHMS supply needs.

• Establishes and maintains a robust filing and documentation system for all procurement and operational records, and manages databases to support administrative compliance and audit readiness.

• Supports the capacity development of locally and regionally based staff who manage in-country purchases, ensuring full adherence to relevant procurement policies and donor regulations.

• Serves as one of the process owners for key procurement documents, including the Procurement Manual, Procurement of Goods SOP, Procurement of Services SOP, and the Government Property Operational Manual and SOP. Leads updates and revisions in close collaboration with the Global Finance Director Accounting, International and Donor Funded, and other relevant stakeholders.

• Performs additional duties as assigned in support of organizational and programmatic goals.

Who is USP Looking For?

The successful candidate will have a demonstrated understanding of our mission, commitment to excellence through inclusive and equitable behaviors and practices, ability to quickly build credibility with stakeholders, along with the following competencies and experience:

• Bachelor's degree in business management, logistic or other related field.

• Minimum of 5-7 years of relevant experience in procurement, purchasing, strategic sourcing, or related field.

• Good experience with U.S. Government procurement regulations, including 2 CFR 200 and the Federal Acquisition Regulation (FAR, 48 CFR).

• Familiarity with procurement regulations of other international donors (e.g., WHO, World Bank, DFID, Gates Foundation, etc.).

• Proven experience managing procurements in complex, non-U.S. environments.

Additional Desired Preferences

• Strong time management and prioritization skills, with the ability to meet deadlines in a highly organized and detail-oriented manner.

• Demonstrated ability to manage multiple, and sometimes competing, priorities in a fast-paced setting.

• Strong cross-cultural communication and interpersonal skills, with the ability to work effectively in multicultural environments.

• Ability to work both independently and collaboratively, with strong problem-solving capabilities.

• Proven ability to effectively support both headquarters and field office teams.

• Demonstrated teamwork and collaboration skills.

• Excellent verbal and written communication abilities.

• High proficiency in office technologies, including Microsoft Office Suite, database systems, and internet-based tools.

Supervisory Responsibilities

None, this is an individual contributor role.

Benefits

USP provides the benefits to protect yourself and your family today and tomorrow. From company-paid time off and comprehensive healthcare options to retirement savings, you can have peace of mind that your personal and financial well-being is protected.

Compensation

Base Salary Range: USD $86,000.00 – $109,000.00 annually.

Target Annual Bonus: % Varies based on level of role.

Individual compensation packages are based on various factors unique to each candidate’s skill set, experience, qualifications, equity, and other job-related reasons.

Note: USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

**Job Category** Purchasing

**Job Type** Full-Time