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A/R Representative (Administrative Assistant III)

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A/R Representative (Administrative Assistant III)

Salary

$45,255.39 - $75,424.96 Annually

Location

FAIRFAX (EJ32), VA

Job Type

FT Hourly W BN

Job Number

25-01413

Department

Community Services Board

Opening Date

07/26/2025

Closing Date

8/1/2025 11:59 PM Eastern

Pay Grade

S15

Posting Type

Open to General Public

+ Description

+ Benefits

+ Questions

Job Announcement

This position works within our Revenue Management Division. Support revenue and reimbursement billing, collections, tracking of all payers for CSB services for the Revenue Management team. Supports revenue and reimbursement billing, collection, tracking, and reporting for over $30 million in client and third-party fee revenues for the Community Services Board. As a member of the revenue management team, provides administrative support to payment processes, creates, runs, and analyzes reports in automated billing/management information system. Must protect individuals' confidentiality by adhering with the existing state, local, and federal policies and procedures. Provides oversight and training to other staff involved in postings and denials follow up. Maintains expertise in several databases related to the electronic health record, insurance verifications, and revenue cycle management as well as Microsoft Office computer software, especially Outlook, Word and Excel. Works directly with insurance payers to find denials reasons, identifies trends and works collaboratively with all stakeholders to resolve denial matters. Collaborates with insurance companies to resolve pending issues and shares findings with their supervisor. Demonstrates initiative and knowledge to research, understand, and resolve complex financial issues. Submits appeal of incorrectly denied claims to insurance carriers.

More information about CSB Services may be found at Fairfax-Falls Church Community Services Board Community Services Board (https://www.fairfaxcounty.gov/community-services-board/)

To learn more about careers that make a difference, watch our video “CSB Celebrates 50th Anniversary of Providing Care.” (https://www.youtube.com/watch?v=2R9R1nqn98k)

To find out more about the benefits of working with Fairfax County Government, please visit the CSB Careers Page. (https://www.fairfaxcounty.gov/community-services-board/careers)

Note: The assigned functional areas for this position include general administration and/or finance.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

General Financial Duties

Uses spreadsheets or databases to organize information and produce standard reports;

Prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval;

May approve some disbursement forms;

Compiles and maintains monthly, quarterly, semi-annual, and annual totals, reports, and financial statements;

Explains fiscal rules and procedures to employees to ensure uniform application.

Fiscal Administration

Sets up accounts through corporate systems;

Reconciles ledgers;

Prepares status reports;

Gathers data for use by others in preparing budget;

Prepares transfer vouchers and interfund billing;

Monitors external accounts for discrepancies.

Accounting

Prepares wide variety of accounting forms;

Reconciles daily receipts or accounts receivable/payable;

Identifies discrepancies and makes corrections;

Collects required documents;

Prepares and authorizes expense vouchers and/or invoices within limited authorization levels.

Purchasing

Verifies requests for goods and services against county contracts and funding sources;

Orders goods or services and follows up/resolves discrepancies and ensures delivery;

Authorizes requests for goods and services in corporate systems;

Ensures appropriate routing and approval of purchase requests.

Scheduling & Coordinating for Others

Maintains calendar(s);

Schedules meetings;

Makes and cancels appointments;

Schedules rooms for classes, meetings, conferences, etc.;

Coordinates audiovisual, training equipment, refreshment requests;

Set up schedules for internal administrative staff to insure that they are available to meet changing work needs.

Communication

Composes routine correspondence on behalf of the executive/work unit head.

Office Management

Provides administrative support and implements procedures;

May supervise others;

Establishes/modifies and maintains a system for tracking the progress of work that is the responsibility of the executive/work unit head;

Trains and orients new employees;

Provides and explains relevant policies and procedures.

General Administrative

Composes routine correspondence on behalf of the executive/work unit head.

Receptionist/Public Contact

Schedule appointments;

Explains departmental policy/procedure but does not interpret them;

Responds to inquiries that require referencing a variety of sources and utilizing

knowledge of the department/county operations.

Word Processing/Typing

Keys/types complex documents (e.g., technical);

Proofs spelling and grammar;

Uses multiple software packages to prepare equations, statistics, tables and/or presentations;

Compiles reports from edited drafts;

Uses macros and templates developed by others.

Information Systems/Software

Performs data entry with some knowledge of department/work unit/program;

Manipulates screens for additional entries;

Generates routine reports;

Creates simple spreadsheets;

Maintains databases.

Reports

Compiles routine factual/numerical reports using readily available information.

Payroll

Processes pay adjustments;

Transmits on-line T&As;

Regularly inputs routine Human Capital Management Enterprise Resource Planning system entries;

Performs payroll functions (e.g., internal collection of time sheets, verify T&A entries, verify leave slips);

Trains new employees on how to do on-line time.

Personnel

Prepares and verifies completeness/accuracy of forms/documents (e.g., personnel requisitions, PARS, PCFs);

Provides basic new employee benefits information;

Explains routine personnel policies and procedures;

Gathers information (e.g., salary range, class specifications, and merit adjustments) from HR website or other county sources for supervisor/management;

Instructs employees in proper completion of routine documents (e.g., insurance enrollment forms).

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas;

Significant nonstandard skill/knowledge is required involving production of an end product such as a report.

Word Processing/Typing

Basic skills in the use of Microsoft Word.

Math Skills

Basic math skills.

PC Skills

Basic skills in the use of applicable Microsoft Office Suite software.

Communication

Ability to write simple documents.

Information Abilities

Ability to process and integrate complex data.

Interpersonal Abilities

Ability to establish and maintain effective working relationships with both external and internal contacts.

Purchasing and Accounting

Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least three functions (e.g., create shells, accounts payable processing).

Personnel and Payroll

Ability to perform routineHuman Capital Management Enterprise Resource Planning system functions (e.g., process PARS, requisitions).

Executive Assistance

Ability to maintain confidentiality and be sensitive to political issues.

Employment Standards

MINIMUM QUALIFICATIONS:

Any combination of education, experience, and training equivalent to the following: (https://www.fairfaxcounty.gov/hr/equivalencies-education-and-experience)

(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

high school graduation and two years of experience providing administrative support in the assigned functional area(s).

NECESSARY SPECIAL REQUIREMENTS:

The appointee to this position will be required to complete a criminal background check, child protective services check, sanction screenings, and tuberculosis test to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:

+ Experience with mental health billing and follow-ups.

+ Experience utilizing Followup software.

+ Experience providing administrative support for billing in a behavioral health/medical setting.

+ Experience working with electronic health records.

+ At least 3 years of prior experience in third party billing.

+ Medical coding certification preferred.

+ Proficiency with Microsoft Excel.

PHYSICAL REQUIREMENTS:

Must be able to use the keyboard; ability to travel to various osb/hs agencies to attend meetings; walk up and down stairs; bend/stretch; carry up to 25 lbs; retrieve/transport medical records; auditory/verbal to answer phones; visual to type/read charts. Data entry forms; manual to fill out forms. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:

Panel interview and may include exercise.

The population of Fairfax County is very diverse where 39% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) (https://www.fairfaxcounty.gov/demographics/fairfax-county-general-overview) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. [email protected] EEO/AA/TTY.

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