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Payroll Administrator and Accounting Specialist

Newburyport, MA

Matter Communications is a Brand Elevation Agency that integrates PR, marketing, and creative services into content-rich campaigns that inspire action and build value. From fast-growth startups to established brands, we work with clients across diverse industries, including technology, healthcare, consumer, and professional services.  We immerse ourselves in our clients’ worlds so that we can develop and execute strategic, content-rich campaigns that inspire action and build value through measurable results.

As we’ve grown, we’ve maintained focus on building and nurturing a team-oriented and creative environment because we know that when we tap into our collective brainpower we come up with inspired solutions for our clients and because it makes for a happy place to work.  We work with people we like and can learn from, making our jobs a positive aspect of a balanced life. At Matter, we prioritize employee diversity, equity and inclusion and value everyone’s unique story. We’re proud of the many awards that we’ve garnered as a Top Place to Work and as a Top Agency in the US, but we’re equally as proud of the many organizations that we’ve helped through our agency-wide volunteer initiative.  If you’re the kind of professional that takes their work seriously, but also doesn’t take themselves too seriously, this could be the place to grow your career.

We're looking for an experienced Payroll Administrator and Accounting Specialist to join our Finance team!  The ideal candidate for this position will be an organized, multi-tasking guru that can communicate clearly and work in a fast-paced environment.

Here’s a mix of what you’ll be doing day to day:

+ Accurately process multi-state payroll for over 170+ employees.

+ Review and manage benefit deductions, ensuring accurate setup in payroll and resolving discrepancies as needed.

+ Coordinate with third-party administrators to manage benefit updates, including enrollments, terminations, and changes.

+ Reconcile each payroll run for accuracy related to benefits, taxes, 401K contributions and employer match.

+ Reconcile monthly/quarterly/annual payroll reports to financials.

+ Maintain payroll and benefits forecast in excel .

+ Manage the full cycle of accounts payable and expenses by receiving and processing vendor invoices, obtaining W-9 forms, creating weekly check run and ensuring proper level of approval is obtained .

+ Review and approve expense reports to ensure compliance with company travel policy.

+ Enter daily company credit card charges and reconcile monthly credit card statements.

+ Create supporting schedules and prepare 1099’s, Personal Property tax returns and Use tax returns quarterly/annually.

+ Assist with the month, quarter, and year-end close.

+ Other duties as assigned

Along with creativity, drive and self-motivation, your previous experience and attributes will include:

+ Ability to be based out of our Newburyport, MA office Mon-Thurs with Friday being a flexible work from home day

+ Bachelor’s degree or equivalent relevant business experience

+ Minimum of 3-5 years’ related payroll and accounting experience

+ Knowledge of accrual accounting.

+ Advanced proficiency in Microsoft Excel, including expertise with pivot tables

+ Highly experienced in QuickBooks online

+ Demonstrated experience with HRIS (iSolved HRIS and Concur preferred)

+ Must have multi-state payroll experience and be familiar with EDI feeds.

+ A self-starter with an ability to work in a fast paced, dynamic environment

+ Strong attention to detail

+ Maintain employee confidence and protect payroll operations by keeping information confidential

+ Excellent written and verbal communication skills

+ Ability to work with cross functional teams

The salary range for the role is 70,000-80,000 based on experience.

Thank you for your interest in Matter. We encourage you to explore job opportunities at Matter and to review openings that are listed on our website. We also encourage you to be wary of internet, email and telephone scams in which fraudsters may try to take advantage of job seekers by pretending to represent Matter. Please do not hesitate to email us at [email protected] if you think that a communication or career opportunity that you have received from Matter may not be legitimate.

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