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Job Description

8-4:30/5

Mon-Thur in office

Invoice Processing & Review (Approx. 6 Hours Daily)

Open and monitor the AP inbox for newly assigned invoices.

Review invoice details for accuracy and completeness.

Check historical entries in the ERP system to determine prior coding or approval paths.

If no historical reference exists, route invoice for appropriate approval.

Identify and flag errors or inconsistencies, especially from non-AP staff entries.

Communicate with departments to resolve discrepancies or missing information.

Ensure all entries follow established AP processes and compliance standards.

Maintain a quality control mindset treat each invoice as a checkpoint, not just data entry.

Keep ERP records updated and clean no cutting corners.

Track and follow up on invoices pending approval or clarification.

Check Processing & Mailing (Approx. 2 Hours Daily)

Print checks from ERP or payment system.

Stuff, sort, and prepare checks for mailing.

Throughout the Day

Proactively flag issues and follow up until resolved dont let problems sit.

Communicate clearly with both AP and non-AP staff to ensure smooth workflows.

Stay organized and adaptable in a fast-paced, hybrid AP environment.

Take initiative to improve or clarify processes when gaps are identified.

Participate in team discussions or huddles if applicable.

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form (https://airtable.com/app21VjYyxLDIX0ez/shrOg4IQS1J6dRiMo) . The EEOC "Know Your Rights" Poster is available here (https://www.eeoc.gov/sites/default/files/2023-06/22-088\_EEOC\_KnowYourRights6.12ScreenRdr.pdf) .

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Skills and Requirements

HS Diploma, degree preferred not required

Ability to work in office 4 days a week (Mon-Thur)

Prior experience in an Accounts Payable or similar role, preferably in a high-volume environment

Excel experience (VLOOKUPs and basic data analysis)

Strong critical thinking skills to identify inconsistencies or red flags in invoices, especially those entered by non-AP personnel. & Ability to spot common data entry mistakes and escalate or correct them proactively. AS400

Oracle

Degree null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].