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Office Administration Specialist

ADMINISTRATIVE BUSINESS PARTNER

RIVERSIDE DC

COTY is looking for smart leaders who are fast and passionate.

We’re Coty, a global leader in beauty. We’re World #1 in Fragrance World #3 in Color Cosmetics. Our iconic portfolio of more than 77 brands are sold in over 150 countries around the world. We believe in beauty with a purpose and brands that inspire.With an ambitious vision and a culture of inclusion, Coty is the ideal place to build a career that’s both impactful and industry-defining.

RESPONSIBILITIES

As the Administrative Business Partner, you will collaborate closely with the Distribution Center Leadership Team to provide exceptional administrative support and ensure efficient service delivery. This role is on-site and involves working directly with Senior Directors, their teams, and both internal and external stakeholders to represent Coty as a world-class organization. Additionally, the Administrative Business Partner will take on responsibilities as an Export Shipment Planner, coordinating with cross-functional teams to ensure that all shipments are scheduled promptly and in full compliance with customs and shipping regulations.

Key Responsibilities:

+ Provide high-level administrative support to the Senior Director and SLT, including managing calendars, scheduling meetings, tracking action items, and preparing reports and presentations.

+ Oversee daily operations of the Company Store, including inventory management, staffing coordination, and budget monitoring, under the guidance of the HR Director or designee.

+ Act as the site’s primary communication lead, ensuring consistent and effective messaging through internal tools and fostering continuous improvement in communication practices.

+ Coordinate and serve as the point of contact for all external site visits and tours.

+ Facilitate community outreach programs and donation requests, collaborating with the HR Director or designee to manage funding and support.

+ Actively participate in the Employee Resource Group (ERG) team to help coordinate employee engagement events such as Deployment Day celebrations and work anniversary recognitions.

+ Perform a variety of administrative duties, including travel coordination, expense reporting, office supply management, and publication of internal communications like the DC Virtual Gazette—while maintaining discretion with sensitive information.

+ Learn and execute distribution center-specific export activities such as preparing Bills of Lading, pulling data from Warehouse Management Systems (WMS), performing pallet consolidations, and responding to shipment inquiries.

+ Manage export documentation and logistics processes, including carrier bookings, inventory alignment with outbound schedules, and resolution of logistics issues in collaboration with internal and external stakeholders.

+ Execute Procure-to-Pay (P2P) tasks such as placing supply orders, tracking invoices, and maintaining vendor communication.

Working at Coty:

Coty is a place where innovation meets opportunity. We believe in empowering our people to think boldly, act fearlessly, and deliver excellence. We celebrate diversity and inclusion, fostering a culture where your ideas are valued, and your career potential is limitless. We’re seeking a highly organized, proactive, and resourceful team player who thrives in a dynamic, fast-paced environment. If you’re driven, curious, and passionate about contributing to a high-performing team—Coty is the place for you.

Team Environment:

You’ll be joining a collaborative and diverse team working closely with departments such as Distribution Center Leadtime, Employee Resource Groups (ERG), P2P, Shipping & Receiving, ITrade, and Planning. Our team members are technically skilled, communicative, fast-paced, and supportive of each other’s growth.

QUALIFICATIONS

We’d love to see candidates who have:

Essential:

+ **_Associate’s degree in business administration or related field_**

+ **_Minimum of two years’ experience in a commercial, office environment, or Administrative Assistant role_**

+ **_Strong Knowledge of computer applications (Word, Excel, PowerPoint) & basic knowledge of Power BI_**

+ **_Strong oral and written communication skills_**

+ **_Minimum of one year experience in a Distribution Center or manufacturing facility_**

Desirable:

+ **_Knowledge of Distribution Center or Manufacturing Operations desired_**

+ **_Possess excellent computer skills, including experience with MS Excel, MS Word, MS PowerPoint, SAP system or power BI intermediate level_**

+ **_Possess excellent oral and written communication skills_**

OUR BENEFITS

As our Administrative Business Partner, this is unique role with a genuine opportunity to make an impact, you’ll get to work in a diverse environment with a team of professionals who are passionate about the work they do and know how to have some fun along the way.

This is a full-time on-site position.

This position requires the ability to work overtime (when needed to meet business needs either within the day and/or the weekends).

+ Medical, Dental, & Vision coverage

+ 401k with 6% employer match

+ Paid time off

RECRUITMENT PROCESS

1. Our recruiter will contact you.

2. A telephone/online introductory meeting follows.

3. A first online/in-person interview

4. A second interview

5. You will receive a proposal with the terms of employment.

ABOUT COTY

Coty is one of the world’s largest beauty companies with an iconic portfolio of brands across fragrance, color cosmetics, skincare, and body care. At Coty, we celebrate the entire human kaleidoscope and cultivate a culture of fearless kindness.

Our people make us who we are. They are the brightest minds bringing the boldest ideas to life every day. If you’re the kind of person who refuses to settle, if you want to think bigger, learn faster and go further than you ever thought possible – we’d love to hear from you.

Coty is deeply committed to Changing the Conversation around Diversity, Equity & Inclusion in an effort to create a more open, inclusive, and diverse workplace where all employees can be their authentic self. Join us in making over the world of beauty!

EQUAL EMPLOYMENT OPPORTUNITIES

We offer equal employment opportunity to qualified individuals without regard to race, religion, color, national origin, age, gender, disability, sexual orientation, gender identity, gender expression, marital status, veteran status, or any other characteristic protected by law. Coty complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected] . We strongly believe that cultivating a diverse workplace gives a company strength. The combination of unique skills, abilities, experiences and backgrounds creates an environment that produces extraordinary results. EOE Minorities/Females/Protected Veterans/Disabled.

English - Please click on this link to review the Notification of Equal Opportunity Rights poster

Español - Por favor, haga un clic en el enlace para revisar el poster de la Ley de los Derechos de Igualdad de Empeo

For additional information about Coty Inc., please visitwww.coty.com/your-career.

Country/Region: US

City: Belcamp

**Nearest Major Market:** Baltimore