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Description We are looking for a highly organized and detail-oriented Medical Administrative Assistant to provide essential support to our executive team and Board of Directors. In this role, you will act as a primary liaison, manage high-level administrative tasks, and coordinate interactions with internal and external stakeholders. This is a Contract-to-Permanent position based in Los Angeles, California, offering opportunities for growth in a collaborative and fast-paced environment.

Responsibilities:

• Manage executive calendars, coordinate meetings, and ensure timely follow-ups on tasks and priorities.

• Prepare and distribute materials for Board meetings, ensuring all communications are accurate and well-prepared.

• Organize and maintain office records, files, and documentation to support efficient operations.

• Oversee logistical arrangements for internal and external events, including Board retreats, staff gatherings, and holiday functions.

• Provide administrative support for program-related initiatives, such as clinical training events and compliance projects.

• Draft, edit, and disseminate communications to external stakeholders, Board members, and staff on behalf of the organization.

• Assist with financial tasks such as expense reports, reimbursements, and credit card reconciliations.

• Coordinate cross-departmental initiatives, tracking progress and ensuring timely communication with relevant teams.

• Support data reporting needs for grants, Board meetings, and other organizational requirements.

• Provide excellent customer service to all constituents, maintaining a high level of professionalism. Requirements • Proven experience in administrative support roles, preferably in a medical or healthcare setting.

• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.

• Proficiency in data entry and working with electronic health record systems.

• Exceptional written and verbal communication skills.

• Ability to handle confidential information with discretion and professionalism.

• Previous experience with event coordination and logistical planning.

• Competency in using office software and tools for scheduling, documentation, and communication.

• Customer service skills with a focus on delivering a positive experience to stakeholders. TalentMatch®

•Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .