• Senior Administrative Assistant

    Robert Half Office Team (Rochester, NY)


    Description

    The Senior Administrative Assistant will be responsible for managing complex administrative tasks, streamlining processes, and supporting senior leadership with scheduling, communications, and operational needs. This individual will act as a critical liaison and provide proactive solutions to ensure the team operates at its highest potential.

    Key Responsibilities

    + Executive Support: Partner with senior leaders by managing calendars, scheduling meetings, organizing travel arrangements, and preparing reports.

    + Office Management: Oversee operational functions, manage office resources, and troubleshoot administrative issues.

    + Documentation: Create and maintain accurate records, presentations, meeting notes, and correspondence.

    + Event Coordination: Help plan and execute internal meetings, company events, and client-focused activities.

    + Communication Liaison: Serve as an intermediary between departments, clients, and leadership, ensuring timely and clear communication.

    + Project Management: Coordinate and monitor small-scale projects to meet goals and deadlines, ensuring precise follow-through and deliverables.

    + Problem Solving: Proactively address administrative challenges, propose solutions, and maintain efficiency in systems and processes.

    Requirements

    + Bachelor’s degree or equivalent work experience in a related field (e.g., Business Administration or Communications).

    + 5+ years of proven experience as an Administrative Assistant, ideally supporting senior executives.

    + Proficiency with office software such as Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and video conferencing tools (Zoom, Teams, etc.).

    + Exceptional organizational, time management, and multitasking abilities with a strong attention to detail.

    + Excellent written and verbal communication skills.

    + Ability to handle sensitive information with confidentiality and professionalism.

    + Positive attitude, proactive mindset, and ability to work independently as well as collaboratively in a team environment.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .