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Description

We are offering a long term contract employment opportunity for a Legal Secretary in Oakland, CA. This role is integral to our legal team and requires a highly organized individual with strong client relations skills. The Legal Secretary will be responsible for a variety of tasks ranging from client communication to document preparation and case management.

Responsibilities:

• Greet clients and guests, either in person or on the phone, and direct or answer inquiries accordingly

• Transcribe, format, input, edit, retrieve, copy, and transmit text, data, and graphics as required

• Coordinate case preparation including the organization of client conferences, attorney meetings, and creation of courtroom visuals

• Manage attorney calendars by planning and scheduling conferences, teleconferences, dispositions, and travel arrangements

• Monitor court appearance dates, pleadings, and filing requirements, and anticipate changes in litigation or transaction preparation requirements

• Maintain client confidentiality and ensure client/attorney information is kept confidential

• Develop and utilize filing and retrieval systems for historical reference

• Handle maintenance of office supplies, including checking stocks, placing and expediting orders, and evaluating new products

• Keep job knowledge up-to-date by participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in professional organizations

• Document attorney billable time and reimbursable expenses, prepare invoices, and track payments.

This role prefers proficiency in a variety of software including Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), and Case Management Software. The ability to manage calendars, handle billing functions, and maintain client relations is also essential.

Requirements • Proven experience as a Legal Secretary or in a similar administrative role within a legal setting.

• Proficiency in e-Filing and familiarity with court filing procedures.

• Strong skills in managing schedules, calendars, and legal deadlines.

• Excellent typing and transcription abilities, including experience with dictation.

• Knowledge of legal terminology and document formatting requirements.

• Exceptional organizational skills with the ability to prioritize tasks effectively.

• High level of discretion and professionalism when handling confidential information.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .