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Description

We are looking for a proactive and detail-oriented Office Administrator to oversee the daily operations of a boutique law firm in Birmingham, Alabama. This role requires a strong working knowledge of office administration, HR, and financial management, as well as the ability to ensure seamless organizational functioning. The ideal candidate will bring proficiency in organization, reporting, HR, AP, AR, payroll, collections, benefits administration, and office management to support the firm's success.

• Manage the day-to-day operations of the law office, ensuring efficiency and organization.

• Oversee accounts payable, accounts receivable, and payroll processes to maintain financial accuracy.

• Coordinate the procurement and replenishment of office supplies to ensure smooth operations.

• Implement and enforce HR policies while ensuring compliance with corporate standards.

• Handle collections and maintain accurate financial records.

• Provide administrative support to attorneys and staff, facilitating their work processes.

• Maintain office systems and workflows to optimize productivity.

• Monitor and manage compliance with legal and regulatory requirements.

• Develop and implement strategies to enhance office functionality and employee satisfaction.

• Collaborate with the leadership team to align office operations with organizational goals.

Requirements

• Comfortable working in a highly system, reporting, and process oriented environment.

• 3+ years of experience in office administration, preferably in a law firm or professional firm setting.

• Proficiency in managing accounts payable, accounts receivable, and payroll systems.

• Strong knowledge of human resources policies and compliance standards.

• Excellent organizational and multitasking skills to manage diverse responsibilities.

• Ability to handle collections and maintain detailed financial records.

• Familiarity with office supply management and procurement processes.

• Strong communication and interpersonal skills to interact effectively with staff and leadership.

• Proficiency in back-office support and office management software.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .