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Description

Administrative Assistant (Contract)

We are seeking a meticulous and patient Administrative Assistant to join our team in Elk Grove, California, on a contract basis. This role is pivotal in ensuring seamless front desk operations and supporting critical administrative functions. The ideal candidate excels in a dynamic environment, demonstrates strong organizational skills, and is adept at managing detailed and specific tasks.

Responsibilities:

+ Front Desk Management: Act as the primary point of contact, warmly greeting visitors, answering inbound calls promptly, and directing inquiries to the appropriate team members.

+ Invoicing and Vendor Payments: Prepare, process, and track invoices with precision, ensuring timely vendor payments and accurate financial documentation.

+ Mail Handling: Manage all incoming and outgoing mail, ensuring proper distribution and organization.

+ Supplies Management: Monitor and maintain office supplies and inventory, placing orders to ensure consistent availability.

+ Administrative Coordination: Organize schedules, appointments, and meetings to support efficient office operations.

+ Data and Documentation: Perform accurate data entry and maintain organized records and databases in compliance with company policies.

+ Process Optimization: Work closely with team members to streamline workflows and enhance operational efficiency.

+ Special Projects: Assist with ad hoc administrative tasks and special projects as needed, demonstrating flexibility and attention to detail.

Requirements • Proven experience in administrative assistance or similar roles.

• Strong proficiency in answering calls and managing inquiries professionally.

• Excellent data entry skills with high accuracy.

• Familiarity with receptionist duties, including greeting visitors and managing front desk operations.

• Ability to multitask and prioritize tasks effectively in a fast-paced environment.

• Solid organizational skills and attention to detail.

• Proficiency in office software and tools, such as Microsoft Office Suite.

• Exceptional communication skills, both verbal and written. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .