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Description

This Prominet downtown Dallas Law Firm is looking for someone with strong administrative support skills and IP docketing experience using (PATTSY, CPI). Are you familiar with the general process of patent applications? This position has your name all over it!

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Monitors filing deadlines noted on docket reports for all US and foreign patent applications; assists with review/clearing of docketing and communicates details to Docketing.

• Assists with the preparation and filing of patent applications, responses to office actions and related documents with the USPTO, and ensures legal documents are processed in a timely and efficient manner complying with the firm’s quality control requirements and USPTO regulations and deadlines.

• Assists with the preparation and filing of Post Grant proceedings, including inter partes review, covered business method, ex parte re-examination, post-grant review and other documents in ongoing post-grant proceedings, in a timely and efficient manner complying with the firm’s quality control requirements and USPTO regulations and deadlines.

• Assists in the preparation of PCT applications and correspondence to foreign associates.

• Prepares routine correspondence for attorney/paralegal; creates reporting letters and legal documents utilizing in-house software/database tool.

• Creates, maintains and organizes electronic files; maintains and organizes paper files; maintains client preferences and contacts within firm applications; provides support to and maintains internal client information site.

• Assists with coordination of incoming and outgoing file transfers.

• Assumes responsibility for ensuring the efficient daily administrative operations of the assigned legal team. Communicates with attorneys and helps balance the team’s workload to ensure completion of projects within established time frames and quality standards; seeks assistance from the Secretarial Resources Manager when workload demands and deadlines require.

• Composes routine and non-routine correspondence for attorney review as requested and also has strong proofreading skills. Becomes expert at the firm’s policies and all applicable administrative procedures.

• Provides administrative support to assigned legal team by ensuring the organization of workflow, maintain files in firm application, process timesheets, client bills and expense vouchers.

• Assists in organizing work schedules by maintaining calendar and contacts, scheduling appointments and coordinating travel arrangements.

• Demonstrates teamwork by providing secretarial and administrative support to neighboring legal teams.

The best time to begin your job search is now. E-mail your resume directly to --

rosemarie.jonesroberthalf.< com >

Requirements

QUALIFICATIONS:

• Must be a master of technology systems to include but not be limited to Word, Excel, PowerPoint and the Internet.

• Excellent organizational and communication skills needed, detail oriented, accuracy is at the top of the list, must enjoy problem solving and proofreading, and editing are essential for success in this position.

• Experience with patent applications and IP docketing processes are required

Education:

• Bachelor’s degree (BA/BS) from an accredited college or university preferred.

• 4+ years’ IP secretarial experience required.

Celebrate your many strengths and call about this position today if you are qualified. Rosie Jones 214-999-0909

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .