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Job Overview Job Title: Mobilization Specialist Location: Tampa, FL Job Responsibilities The Mobilization Specialist will track all inbound and outbound personnel, ensure they receive CAC, visas, passports, etc., as well as ensure processing through CRC as needed. Input of LOAs in SPOT and processing those who leave the contract. Serve as the primary point of contact for deployment and demobilization coordination, including analysis, issue resolution, and process improvements. Stay current on relevant federal, state, and contract-specific regulations. Ensure full compliance with Foreign Clearance Guidelines and theater-specific requirements for Direct Contract Employees. Manage pre-deployment activities in alignment with contract requirements, CRC policies, and AOR guidelines. Initiate and track overseas passport, visa, and work permit processing for employees. Collaborate with external vendors to expedite visas, passports, authentications, company registrations, and procurement actions. Coordinate CRC reservations, travel requests, and waiver processes with deep understanding of applicable policies. Communicate international travel and point-of-entry requirements; administer Letters of Authorization (LOAs) and Country Clearances. Liaise with on-boarding employees, Program Management, and subcontractors to ensure timely completion of all pre-deployment requirements. Monitor and audit compliance items such as required training, medical clearance expirations, visas, and passport validity. Perform additional duties as assigned. Minimum Qualifications An Active, in-scope US Government issued Secret clearance (Interim Secret Clearance is acceptable). Due to the nature of the work and contract requirements, US Citizenship is required. A minimum of five (5) years of experience in personnel and time management. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint). Strong individual contributor with a sense of urgency and critical thinking ability. Able to interpret and explain guidelines clearly. Professional handling of highly confidential information. Team-oriented, adaptable, and organized with strong multitasking skills. Self-motivated and resourceful; comfortable in a dynamic, multi-functional role. Willing to work a flexible schedule as needed. Able to travel to support mission up to 10%. Education Bachelor’s degree in Human Resources, OR an Associate’s degree plus seven (7) total years of recent specialized experience, OR eleven (11) years of recent specialized experience. Trace Systems Trace Systems Inc. was founded to support and defend our nation's security interests at home and abroad–– whenever and wherever. We provide enterprise IT, engineering, full life-cycle communications, cybersecurity, cloud and virtualization services and solutions to the United States Department of Defense and other federal agencies. To Apply: We invite you to put your talents to work by joining a growing team of dynamic professionals here at Trace Systems! Be part of a culture at our leading-edge company where you can achieve great things while fostering a satisfying and rewarding career progression. To learn more about our current openings, text ‘tracejobs’ to 97211 or apply directly through our website at: www.tracesystems.com. #jointracesystems Trace Systems is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.