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The University of Miami UHealth Department of Radiology has an exciting opportunity for a GME Coordinator 3 (A) in Miami. The incumbent performs administrative duties in support of the assigned medical residency or fellowship program(s). The GME Coordinator 3 (A) supports the program director(s) and residents/fellows by ensuring all administrative tasks are performed to standard to maintain compliance with Accreditation Council for Medical Education (ACGME) requirements. The incumbent serves as the contact and primary resource for all GME-related activities, including but not limited to onboarding, scheduling, records maintenance, activity coordination, credentialing, and reimbursement processing.

CORE JOB FUNCTIONS

+ Manages daily administrative operations for one or more medical residency or fellowship programs. Acts as a lead worker in the absence of the supervisor.

+ Assists the Program Director(s) (PD) and/or Associate Program Director(s) in developing and maintaining the educational quality of the training programs and ensuring compliance with ACGME accreditation standards and other regulatory requirements.

+ Coordinates recruitment efforts and ensures compliance with requirements of the National Resident Matching Program (NRMP) Match process, to include scheduling of interviews, updating marketing material, and tracking candidates.

+ Assists in onboarding new residents/fellows by scheduling orientation and other required training, confirming lecturers, and marking attendance.

+ Coordinates lectures, updates departmental calendar(s), and prepares announcements through newsletters, email, or other mediums.

+ Acts as a liaison for faculty, residents, fellows, medical students, lecturers, and internal and external stakeholders.

+ Attends and takes minutes at applicable meetings and posts lectures and handouts for future reference.

+ Handles ongoing communication to and from visitors and others efficiently.

+ Maintains knowledge of current medical licensure requirements, immigration policies, ACGME accreditation, and institutional requirements.

+ Maintains learning materials including books, journals, computers, CD-ROMs, and other audio-visual materials. Assists in the preparation of letters of agreement with affiliated programs.

+ Administers the resident management system for the programs, including maintaining resident demographic data and resident/fellow schedules, importing program and rotation goals and objectives, tracking conference attendance and vacation/leave schedules, and ensuring timely completion of duty hours reports.

+ Updates and manages program information in the Electronic Residency Application Service (ERAS).

+ Ensures reports are submitted as required by the ACGME, the Graduate Medical Education Committee (GMEC), and other internal/external stakeholders.

+ Collaborates in the development and implementation of operational policies, procedures, and standards.

+ Adheres to University and unit-level policies and procedures and safeguards University assets.

+ This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

+ CORE QUALIFICATIONS

+ Education:

+ High School Diploma or equivalent

+ Certification and Licensing:

+ Not Applicable

+ Experience:

+ Minimum 4 years of relevant experience.

+ Knowledge, Skills and Attitudes:

+ Skill in completing assignments accurately and with attention to detail.

+ Ability to analyze, organize and prioritize work under pressure while meeting deadlines.

+ Ability to process and handle confidential information with discretion.

+ Ability to work evenings, nights, and weekends as necessary.

+ Commitment to the University’s core values.

+ Ability to work independently and/or in a collaborative environment.

+ Proficiency in computer software (i.e. Microsoft Office).

+ DEPARTMENT ADDENDUM

+ Department Specific Functions

+ Assist the Program Directors (7 Programs) in creating, publishing, and updating, program documents including: a. Competency Based Goals & Objectives

+ b. Program Policies and Procedures

+ c. ACGME Program Information in ADS

+ Maintain electronic files on past and current Housestaff

+ Provide verification letters for past and current Housestaff as requested

+ Act as liaison for ACGME, Radiology RRC, ACR, ABR, and AAMC

+ Review case logs to ensure appropriate maintenance by Housestaff

+ Report and develop action plans in conjunction with Program Directors for any non- compliance issues of the program requirements

+ Ensure Housestaff is up to date with duty hours in New Innovations

+ Enter and update block schedule in New Innovations

+ Facilitate and organize housestaff semiannual and final summative evaluations with the Program Directors

+ Create and facilitate completion of evaluations, program evaluations, and faculty evaluations in New Innovations

+ Create action plans for program improvement and review progress annually

+ Organize and facilitate Housestaff graduation events

+ Attend annual conferences/meetings to stay informed of current program information

+ Coordinate conference travel and process reimbursement according to departmental policy

+ Make sure Housestaff maintains current ACLS /BLS certification

+ Enter and maintain Housestaff Payroll information including: a. Process and input payroll information in Kronos on a bi-weekly basis

+ b. Report sick and vacation leave to the JMH Housestaff Office

+ c. Correspond with JMH Housestaff Office regarding any payroll issues

+ Manage and organize Housestaff applicant selection process including: a. Reply to requests for information from potential applicants

+ b. Process applications Using ERAS

+ c. Correspond with applicants regarding their progress in the selection process

+ d. Facilitate interview process and interview day agenda for applicants

+ Facilitate onboarding process and orientation for new Housestaff including: a. Submit Appointment Forms for new and current Housestaff annually

+ b. Maintain funding information and report to radiology finance section

+ c. Enroll new Housestaff in hospital orientation and other mandatory training classes

+ d. Create and maintain Housestaff profiles in New Innovations

+ e. Facilitate paperwork for databases computer access and email accounts

+ f. Create and organize new Housestaff orientation schedule

+ Collaborate with Program Directors on other educational initiatives

Department Specific Qualifications

Education:

High School Diploma or equivalent

Certification and Licensing:

C-TAGME (Preferred)

Experience:

Minimum 4 years of relevant experience.

Knowledge, Skills and Attitudes:

+ Skill in completing assignments accurately and with attention to detail.

+ Ability to analyze, organize and prioritize work under pressure while meeting deadlines.

+ Ability to process and handle confidential information with discretion.

+ Ability to work evenings, nights, and weekends as necessary.

+ Commitment to the University’s core values.

+ Ability to work independently and/or in a collaborative environment.

+ Proficiency in computer software (i.e. Microsoft Office).

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

A8